Job Description

Advertisement Closes

10/21/2026 (11:59 PM ET)

req81904

Administrative Specialist Senior

Pay Grade 13

Salary

$3,339.22- $4,900.56 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Click here for more details on state employment.

Hiring Agency

Justice & Public Safety Cabinet

Location

10511 La Grange Road

Louisville, KY 40223

Description

The Kentucky Justice and Public Safety Cabinet (JPSC) - Office of the State Medical Examiner, announces an opening for a full-time Administrative Specialist Senior, available immediately, in Louisville, Kentucky (Jefferson County). The Medical Examiner’s (ME) program is comprised of forensic pathologists that are recognized as national leaders in their respective field. The physicians and staff of the ME program assist Kentucky coroners and law enforcement in all aspects of medicolegal death investigations. The primary role of the ME program is the performance of forensic autopsies to aid in the determination of the cause and manner of death.

The Administrative Specialist Senior is responsible for providing professional and administrative support to chief administrative support positions and Medical Examiners. The specialist implements and maintains various complex projects and activities in the ME program, transcribes medicolegal autopsy reports, and serves as the agency records custodian who works with the Medical Examiner's Staff Assistant and Chief Medical Examiner in responding to said requests. The Administrative Specialist Senior plays a vital role and is an extremely responsible and demanding position that requires maturity, reliability and self-discipline. This is an exceptional opportunity to work with the finest staff in the forensics field in a beautiful location.

The successful candidate will join 8 full-time forensic pathologists, six forensic autopsy technicians, and two other Administrative Specialist Senior employees in an office with a long history of stability within the community and the state. This office offers a consistent, exceptional opportunity to develop a highly proficient skillset. As a state employee, the new Administrative Specialist Senior will enjoy full benefits, including family healthcare and/or flexible spending accounts, participation in the state retirement system, and options to participate in the deferred compensation program.

For more information about the Office of the State Medical Examiner, please visit:

https://justice.ky.gov/Departments-Agencies/me/pages/default.aspx

Responsibilities include, but are not limited to the following:

• Provides professional and administrative support to the Chief Medical Examiner in implementing and maintaining various projects, reports, protocols, and activities.
• Assists in the management of policies and procedure relating to medicolegal death investigations pertaining to coroner, law enforcement, attorneys, and the public at large.
• Serves as the open records officer and prepares responses.
• Prepares all office correspondence and various reports relating to death investigations; responsible for ordering, receiving and maintaining supplies being mindful of budgetary constraints.
• Oversees the implementation of policy and procedure and helps prepare office procedures for administrative and lab areas.
• Maintains all office files.
• Transcribes medicolegal autopsy reports.
• Interprets policies for coroners, families, and other parties.
• Maintains logbooks, statistics, enters data into database, report generation, assists in interpretation, management of data in generating manuals and reports.
• Answers phones, written inquiries, and subpoenas.
• Ensures appropriate chain of custody measures are followed in the distribution of collected evidence to appropriate law enforcement agencies.
• Generates appropriate bills for physician consults, testimony, and additional billing as needed.
• Compiles and creates reports.
• Assists in the coordination of NamUS database for the Frankfort location.
• Ensures policies and procedures are followed, changed, and maintained as required.
• Ensures final reports and data are uploaded and entered into database.
• Performs other duties as assigned.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111

If you have questions about this advertisement, please contact Mandy Combest at mandy.combest@ky.gov or 502-489-5209

An Equal Opportunity Employer M/F/D