Job Description

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7/26/2026 (11:59 PM ET)

2603673

Administrative Specialist Senior

Pay Grade
13

Salary

$50,396.98 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Click here for more details on state employment.

Hiring Agency

Justice & Public Safety Cabinet | Dept of Criminal Justice Training

Location

4449 Kit Carson Dr
Richmond, KY 40475 USA

Description

The Department of Criminal Justice Training (DOCJT) located in Richmond Kentucky is seeking an energetic and
dynamic individual who will work as a Resource Management Analyst I (RMA I) in the Records Section within the
Administration Division.

The right candidate will work as a team member with agency records and information systems in the preservation
and protection of public records and open record laws. Also work with agency Carrying Concealed Deadly
Weapons (CCDW) program.

Responsibilities:

Works closely with agency officer by acting as liaison between the Records Section and Information Technology
projects.
Provides direction in managing information resources for the Records Section and agency,
specifically SharePoint, Outlook, OnBase, TASS II, Blackboard, LETRS and internal network drives.
Works closely with agency records officer to ensure that information (data and record) systems are managed in
accordance with public records laws.
Assists with Open Records Requests by analyzing information needs and
monitoring alternatives for collection, manipulation, storage, retrieval, and dissemination of information and
develops recommendations accordingly.
Applies agency methods, procedures, rules regulations and legislative and regulatory changes for impact on
agency Records Information Systems.
Coordinates agency information resource activities by assisting
Information Technology personnel with scanning equipment and records technology requirements.
Assists the Carrying Concealed Deadly Weapon Justice Program Administrator as needed.
Specifically, assists
the JPA program manager in determining information and data requirements and communicates those needs to
information systems staff.
Assists the Administrative Supervisor in Records in determining information and data requirements and
communicates those needs to information system staff.
Acts as the agency Records Officer in the Records Custodian’s absence.
Acts as the Justice Program
Administrator for the CCDW program in the CCDW JPA’s absence.
Recommends to supervisor opportunities for
sharing information resources through the development of interdepartmental systems.
Other duties as required.

Preferred Knowledge, Skills, and Abilities:

Ability to work cooperatively as part of a team
Must possess high confidentiality standards
Exceptional verbal and written communication skills
Critical thinking and problem-solving skills
Manage time to meet deadlines

Additional and Supplemental Information:

Maintain a valid driver’s license.
Frequently communicate in person or by other means of technology.
Spend a major portion of time using a computer.
Some travel may be required.

DOCJT offers great EMPLOYEE benefits package, including:

Paid time off(sick and vacation) plus paid holidays
Overtime and compensatory time
First day coverage health insurance with optional health reimbursement account
State-paid life insurance with options for additional self and family coverage
Retirement(If not previously retired from KPPA)
Wellness incentives program
Training and career development opportunities
Optional Deferred Compensation program (401K)

A background check is required. Final job offer is contingent upon successful completion of background
investigation.

Minimum Requirements

EDUCATION:
Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:
Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE:
Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION:
Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):
NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact LeeAmber Hellard at leeamber.hellard@ky.gov or 859-622-8052.

An Equal Opportunity Employer M/F/D

About Commonwealth of Kentucky

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For employment opportunities with the Commonwealth of Kentucky, visit careers.ky.gov.

Industry

Government & Public Safety

Company Size

5,001-10,000 employees

Headquarters

Frankfort, Kentucky

Year Founded

1792

Website

kentucky.gov

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