Job Description

Advertisement Closes

7/16/2026 (8:00 PM EDT)

2603312

Administrative Specialist Senior

Pay Grade
13

Salary

$39,284.88 - $58,927.20 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Click here for more details on state employment.

Hiring Agency

Cabinet for Health & Family Services | Dept for Behav Health, Dev & Int Disab

Location

1612 Dawkins Road
La Grange, KY 40031 USA

Description

Kentucky Correctional Psychiatric Center (KCPC) is located in LaGrange, Kentucky and performs competency evaluations
for persons in Kentucky. We are the only forensic hospital in the state, serving all 120 counties. Our team
has a 37.50-hour work week and includes health insurance, life insurance, paid leave and retirement benefits.
We are currently looking for an Administrative Specialist Senior who possesses the skill, knowledge, and
desire to be part of our team.

Responsibilities include but are not limited to:

Works with the evaluating staff to request medical and school records and other records for evaluation
process. Maintains database of contact information for record requests and records requested and received.
Reviews admission pending list to determine upcoming patient admissions in order to request discovery and
other records prior to patient admission. Scans received records into patient folders and notifies assessors
of receipt.
Provides administrative support in entering requested and received records into the system, maintaining
the database for these items for Health Information Management.
Provides administrative support to the Director of Social work in developing and implementing the
department's Quality Assurance program. Conducts review of staff documentation for Quality Assurance. Develops
and maintains the database for Quality Assurance statistics for the department.
Provides admin support to the Social Work Department in maintaining database of contact information for frequently
requested records. Produces reports relaying statistical information to enhance KCPC process flow. Keeps forms
library for outside records requests up to date with new forms as these change. Maintains relationships and
contacts with outside agencies and providers to facilitate medical record requests.
Works with the admissions department to determine schedule of outpatient evaluations as these are scheduled.
Requests discovery information and records on these patients prior to their evaluation date. Works with the
evaluators to request additional records after the evaluation is complete. Scans records into the patients
folder and notifies staff when these records are received.
Performs other duties as assigned.

The ideal candidate would have:

Attention to detail
Organizational time keeping
Written and oral communication skills
Ability to prioritize tasks

The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federal
government with your Form I-9 information to confirm that you are authorized to work in the U.S. CHFS will
only use E-Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities,
please contact Department of Homeland Security (DHS) at 888-8977781 or https://www.e-verify.gov/

Minimum Requirements

EDUCATION:
Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:
Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE:
Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION:
Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):
NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Jim Beyea at JBeyea@ky.gov or 502-225-5257.

An Equal Opportunity Employer M/F/D

About Commonwealth of Kentucky

Come for a job. Stay for a career. Make a difference for a lifetime!

GROW your career! Looking for interesting and diverse career opportunities? Look no further! Explore the many unique and fascinating jobs found across the Commonwealth of Kentucky.

LEARN with us! The Commonwealth of Kentucky offers our employees on-the-job training and online professional development courses. With thousands of unique positions available throughout the Commonwealth, you can increase your knowledge on the job -- and set your career goals for the future.

LEAD with us! We are a community of doers, thinkers, learners, leaders, and achievers. We can help you find your perfect job match and then excel in that role. We have programs and tools to help you grow in your position and become a leader as the best version of yourself!

SERVE with us! Careers in public service are diverse, interesting and rewarding. They allow you to truly make a difference in the communities that you serve. If you have a passion around serving your community while you grow your skills and your career, join the many employees across the Commonwealth who are finding perfect work opportunities and getting the satisfaction of touching lives and making a lasting impact.

Achieve your professional goals while working for Commonwealth’s largest employer. Whether this is your first job or you’re transitioning from the military or another career, we offer a diverse opportunity for all educational and experience levels in full-time, part-time, temporary, or seasonal capacities. Employees can work in a civil service, non-civil service, appointed, or elected position. Come grow, learn, lead and serve with us!

For employment opportunities with the Commonwealth of Kentucky, visit careers.ky.gov.

Industry

Government & Public Safety

Company Size

5,001-10,000 employees

Headquarters

Frankfort, Kentucky

Year Founded

1792

Website

kentucky.gov

Social Media