Job Description

Posting number: 26-224

Department: Human Resources

Job classification: Administrative Specialist III

Posting type: Open

Categories: Administration, Administrative Assistant, Community Services, Human Resources, Office and Administrative Support

Summary

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

The Administrative Specialist III performs a variety of administrative and technical work to support activities of the assigned department. Work involves preparing and maintaining a variety of files, databases and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports.

Examples of duties

• Performs research and compiles data for special projects, reports or other publications; prepares correspondence ensuring completion by specified deadlines and in accordance with department's goals and objectives.
• Answers phones, greets visitors, and responds to inquiries related to the county or specific department; directs visitors to correct employee or department as necessary.
• Processes incoming and outgoing mail; routes mail to proper recipient.
• Establishes and maintains files and records; retrieves materials as requested; performs data entry as requested.
• Maintains office supply inventories, ordering and distributing supplies as necessary.
• Coordinates multiple departmental programs through scheduling, training, managing, and monitoring; oversees office management in department without direct supervisory responsibility.
• Displays and reflects the culture, mission, vision, values, and direction of the department.
• Regular and punctual attendance is required.
• Prepares weekly order making appointments, including printing hiring actions from NeoGov, printing and attaching all necessary supporting documentation, preparing the court listing, sending out appropriate emails and making necessary changes in HRIS once personal actions have been approved.
• Schedules drug tests and physicals for new employees. Notifies HR team of any issues.
• Processes paperwork for all hiring actions, ensures degree, if applicable, has been received and drug test, background check, and physical have been completed.
• Administers bilingual & typing test.
• Assists the Benefits Manager with exit interviews.
• Answers routine benefits questions and assists with annual benefits open enrollment.
• Assists in projects and events and backs up other administrative duties as needed.
• Performs other related duties as required.

Qualifications

• High School Diploma or GED and a minimum three years of experience in a related field; or an equivalent combination of education and related experience required.
• Specific certifications related to the area of assignment may be required for this position.

Preferred Experience

• Experience with Workday or previous experience with Workday or similar HRIS system is preferred.
• Handling confidential employee information with discretion.
• Managing high-volume onboarding tasks and multiple priorities.
• Report generation and data accuracy — essential for maintaining clean onboarding records.
• Knowing how onboarding connects to Offer, Hire, and Employment Agreement processes .

Supplemental information

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