Job Description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Closing Date:

Type of Position:

Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas at Monticello

UAM, one of twenty campuses of the University of Arkansas System, is located in southeastern Arkansas in the beautiful timberlands, rich in outdoor recreation activities, and approximately 100 miles south of Little Rock. UAM is a comprehensive, residential and commuter, undergraduate institution also offering selected master’s degree programs.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click theApply link/button.

If you have a disability and need assistance with the hiring process please submit a request via the OEOC website: Applicants are required to submit a request for each position to which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 870-460-1422

Department:

Financial Aid

Department's Website:

of Job Duties:

The Administrative Specialist III is responsible for coordinating office event planning, ordering and maintaining office supplies and inventory, preparing communications such as emails, invoices, or reports, preparing expense reports, managing travel arrangements. Provides essential clerical and operational support to office staff, answering phones, data entry, and preparing and updating records and reports. Provides customer service to visitors. This position is governed by state and federal laws and agency policy.

Qualifications:

Required Education and/or Experience:

• The formal education equivalent of a high school diploma;

• One (1) year of specialized training or work experience in business management, business education, or a related field;

• Three (3) years of experience in a specialized or related field applicable to work performed.

Preferred Education and/or Experience:

• Three (3) years experience in performing administrative support duties;

• Minimum of three (3) years experience using productivity software, such as Microsoft Word, Excel, and Access.

Job Duties and Responsibilities:

Administrative and Logistical Support

• Serve as receptionist for the office of financial aid by following procedures to open and close during normal business hours;

• Provide administrative support for the Director as required and requested;

• Manage the needs of the office in a punctual, timely, and proactive manner;

• Create, organize, and process files as well as keep a well-maintained filing system;

• Data entry of demographic and financial information;

• Manage the inventory of office supplies, equipment, etc.;

• Answer telephone and direct calls appropriately, and provide answers as needed;

• Manage phone, voicemail, and email messages;

Customer Service

• Provide friendly, welcoming, and positive customer service to students, faculty, and staff;

• Ensure the office/reception area is organized, clean and presentable at all times;

• Greet constituents who visit the office.

Other duties as assigned

Knowledge, Skills, and Abilities:

• Hands-on experience and knowledge of the operation of general office equipment;

• Familiarity with computers and intermediate-level competency using office productivity applications;

• Excellent problem-solving skills;

• Strong attention to detail, especially with respect to records and communication with constituents;

• Excellent time management skills;

• Ability to work under pressure;

• Adaptability to shifting priorities and deadlines;

• Ability to maintain a civil, patient, and professional demeanor in interactions with all types of constituents, including students staff, faculty, and external stakeholders;

• Willingness to take the initiative, especially in learning and integrating knowledge of office procedures;

• Ability to plan, organize, and coordinate with others;

• Ability to research, interpret, and apply policies and procedures.

Additional Information:

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Trinita Newton
Director of Financial Aid
newtont@uamont.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

N/A

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes