Internal Posting? Posting Number SP005271P Position Title Administrative Specialist III Division/College College of Law Department College of Law Location Moscow Posting Context Statement
This position is a member of the Admission Office staff team in the College of Law. The Administrative Specialist serves as the first point of prospect/applicant and incoming student contact and resolves issues or appropriately directs inquiries to College of Law Directors at the two locations – Moscow and Boise. They will support the admissions team and will play a vital role in organizing our law classes.
Position Overview
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:
Coordinate office functions and maintain office processes, procedures, and records
Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
Support regular and non-routine meetings and events; coordinate complex travel arrangements
Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
Maintain individual and office calendars
Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
Three years performing administrative or office support functions
Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
Using computer software and applications for word processing, spreadsheets, email and internet research
Required Education
High School Diploma or equivalent
Required Other
Ability to travel within the region regularly throughout the year
Additional Preferred
Associate’s, Bachelor’s or other college-level degree program
Providing customer service
Providing reception
Using complex software (such as financial and personnel records management systems) while completing administrative tasks
Managing calendars and/or scheduling
Interpreting, applying, and explaining complex information such as regulations, policies or services
Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements
Experience working with faculty, staff, and students in a university office setting
Experience collecting and compiling data
Experience handling confidential information and using discretion when handling highly sensitive information
Balancing a workload of assigned tasks to meet multiple deadlines
Experience with document or records management
Physical Requirements & Working Conditions
None
Degree Requirement Listed degree qualification is required at time of application
Posting Information
FLSA Status Non-Exempt Employee Category Classified Pay Range $22/hour or higher DOE Type of Appointment Fiscal Year FTE
1
Full Time/Part Time Full Time Funding A visa sponsorship is available for the position listed in this vacancy. No Posting Date 05/12/2026 Closing Date Open Until Filled Yes Special Instructions to Applicants
Applications received by May 26th, 2026 will receive first consideration.
