The University of Southern Maine’s Osher Lifelong Learning Institute (OLLI) seeks a dynamic, detail-oriented Administrative Specialist.
The Administrative Assistant will collaborate with the Director, Program Coordinator, and other staff on OLLI’s marketing and web presence to advertise robust course offerings that serve our adult, 50+ population of nearly 1,600. In addition to office support duties, the Administrative Specialist will provide publication editing and proofreading, customer service, purchasing, and program support involving multi-tasking and an eye for detail.
The Osher Lifelong Learning Institute (OLLI) at the University of Southern Maine is a vibrant, member-driven community dedicated to lifelong learning for adults, primarily those age 50 and older. Located in Portland, OLLI offers a wide range of non-credit courses, workshops, lectures, and special events designed to engage curious minds and foster intellectual growth without the pressure of grades or exams.
Led by a combination of volunteer instructors, community experts, and university partners, OLLI provides an inclusive and welcoming environment where members can explore topics ranging from the arts and humanities to science, current events, and wellness. In addition to its educational offerings, OLLI emphasizes social connection and community engagement, creating meaningful opportunities for members to learn, connect, and stay actively involved.
Located on the Portland Campus, full-time position will pay $21.09/hour (non-negotiable) for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. The work schedule for this position is 8:00AM – 4:30PM, Monday – Friday.
The University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to):
To learn more, please review the Benefits Information Summary
The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University
The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates varied perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community.
We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness.
Required Qualifications and Skills:
To apply, click on the ‘Apply Now’ button below or visit our USM Careers Page and submit the following:
For full consideration please submit all required materials by April 2, 2026
We are not able to consider applicants who require Visa sponsorship support.
Appropriate background screening will be conducted for the successful candidate.
The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator
Clery Act:
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. View the University’s Annual Security Report (PDF) If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact our Public Safety Office at 207.780.5211.
The University of Maine System (UMS) is the state’s largest driver of educational attainment and economic development. In the past two decades, the System has awarded 106,362 degrees and spurred and strengthened thousands of small Maine businesses through world-class research and development.
Established in 1968, UMS unites the state’s distinctive public universities including the R1 University of Maine and its regional campus the University of Maine at Machias, the University of Maine at Augusta, the University of Maine at Farmington, the University of Maine at Fort Kent, the University of Maine at Presque Isle, the University of Southern Maine and the University of Maine School of Law, as well as the University of Maine Graduate and Professional Center.
The System serves more than 30,000 students annually and its tripartite education, research and service mission is made possible by the efforts of some 5,000 faculty and staff. Despite demographic declines in the state and region, over the last five years the System has increased the number of high school students annually earning free university credit by 32%, rapidly expanded high-quality online education, grown graduate enrollment by 22%, and launched innovative adult degree completion initiatives to advance economic mobility and meet state workforce needs. Maine’s public universities continue to be a national leader in advancing college affordability and access and reducing student debt. Listed in-state tuition and fees at UMaine are the lowest of any New England flagship and Pell-eligible Maine students can attend four of the System’s small universities without paying out-of-pocket for tuition and fees.
