Job Description

Posting number: 191784

Department: Aiken Technical College

Division: Office of Administration

Job classification: Administrative Specialist II

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Customer Service, Higher Education, Development/Fundraising, Office and Administrative Support, Database Administration

The Foundation Administrative Specialist supports the efficient and welcoming operation of the Aiken Technical College Foundation Office by maintaining accurate donor and office records. This role assists with Aiken Technical College Foundation development activities, including fundraising, public relations, recognition programs, and event planning, while also maintaining accounting functions. The specialist ensures financial records related to fundraising are accurate and that all donors receive proper acknowledgment and recognition for their contributions.

DUTIES AND RESPONSIBILITIES:

• Maintains constituent records, including address and personal data updates, gift entry, acknowledgements, receipting, and reporting using the constituent records management system.
• Responsible for executing all office correspondence and administrative functions, including composing letters, maintaining calendars, distributing mail, preparing requisitions, and maintaining office supply inventories. Maintains accurate and well-organized office records through the daily entry and upkeep of database files and the use of standardized filing systems, including both hard-copy and electronic records of all office transactions.
• Responsible for maintaining comprehensive financial records for the Foundation Office, including budgets, vendor payments, and fundraising documentation. Prepares monthly financial reports, audit documentation, and other required materials. Coordinates accounting activities related to Foundation development functions, including accounts receivable and payable, and facilitates the exchange of financial information between Foundation accounts and the College Business Office using fundraising and accounting software systems.
• Assists the Director in the planning and execution of all fundraising activities and donor engagement initiatives. Collaborates with the Director to build and maintain strong relationships with donors and alumni, serving as a liaison to foster ongoing communication, stewardship, and support for Foundation programs and initiatives.
• Provides logistical and administrative support for meetings and events for the Foundation Director and the ATC Foundation Board, including the preparation and timely distribution of meeting minutes. Participates in College-wide activities, committees, and professional development opportunities, and performs other duties as assigned.
  
  

Examples of duties

High School diploma required.

Qualifications

An Associate’s degree and one (1) year of related administrative office experience preferred.

Supplemental information

Aiken Technical College is an equal opportunity employer committed to having diversity throughout the College. Any
requests for reasonable accommodation to apply for this position should be directed to Human Resources by calling 803-508-7497 or writing to the above address. Requests for accommodations must be made by the above-stated deadline.
South Carolina is making our Veterans a priority for employment in state agencies and institutions.