Posting number: 26-00371
Department: Community & Veterans Services
Division: Animal Control Administration
Job classification: ADMINISTRATIVE SPECIALIST
Posting type: Open
Categories: Administrative Assistant, Clerical & Data Entry, Office and Administrative Support
Work Location: Bishop Animal Shelter, 5718 21st Avenue West, Bradenton, Florida 34208
Work Hours: Monday - Friday, 8:00 am - 5:00 pm
Expected Starting Hourly Range: $18.40 - $23.00
Provides administrative support to a division or section. Ensures efficient and smooth day-to-day operation of the division or section.
Working Conditions
Typical indoor office environment. Sitting for long periods of time, working on computer. Lifting equipment or supplies up to 25 pounds alone and up to 50 pounds with assistance. Position requires visual acuity and depth perception, as well as ability to hear and identify sounds. Occasional high stress situations. Occasionally required to work other than normal business hours.
Essential Functions
These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Greets and directs visitors. Acts as first point of contact for visitors on management’s behalf.
Answers and directs phone calls. Maintains phone lists and organization charts. May perform receptionist duties, as needed.
Plans, organizes, and schedules appointments and meetings for management. Attends meetings to take minutes and document follow up actions, as requested. Maintains division and/or section calendars.
Prepares correspondence, reports, letters, and meeting minutes for management as assigned. May prepare agenda items for Board of County Commissioners meetings.
Maintains division or section files and records, including some that may be sensitive and/or confidential. Ensures all records retention requirements are met.
Updates and maintains office policies and procedures.
Maintains office supply inventory. Orders supplies as needed and authorized.
Makes travel arrangements for management and other employees as directed. Facilitates travel approvals and reimbursements. Reconciles expense reports.
May be assigned certain fiscal duties such as monitoring expenditures, preparing audit slips, receiving on invoices, and initiating purchase and release orders.
Attends job-specific training classes as assigned by supervisor.
Performs other related duties as assigned, including participation in emergency or disaster response activities, as required and consistent with the employee’s qualifications, essential job functions, and applicable federal and Florida law.
High school diploma or equivalent.
Two (2) or more years of administrative experience supporting mid-level management.
Previous accounting or fiscal experience desired for those positions with fiscal responsibilities.
Knowledge, Skills, and Abilities:
Able to prioritize tasks, deal effectively with competing and changing priorities, and meet deadlines.
Accurate, detail-oriented, and organized.
Able to resolve routine situations and problems.
General knowledge and understanding of modern office procedures.
General knowledge and understanding of regulatory compliance necessary to successfully perform job responsibilities.
General knowledge and understanding of computer systems and software applications required to perform job duties.
Good verbal and written communication skills and interpersonal skills in order to interact professionally and effectively with staff, management, vendors, and other stakeholders.
Able to communicate information that requires some explanation or interpretation.
Capable of working under moderate supervision.
In addition to the duties and responsibilities outlined above, certain positions will have additional duties as indicated below.
Manatee County Government has made quality customer service to you, our customers – Manatee residents, business owners and visitors – our top priority. The Bradenton area was recently named Florida’s “most satisfying” place to live. We couldn’t agree more. Our quality of life is second to none. We’d like to think part of that satisfaction is thanks to the friendly, customer service-driven government we’ve created at Manatee County. We live here. We work here. We’re your neighbors. We appreciate the honor and privilege to serve this great community!
Manatee County is located on Florida’s gorgeous Gulf Coast. It is bordered by Tampa Bay and St. Petersburg to the north, Hardee and DeSoto counties to the east and Sarasota to the south. The beautiful beaches of Anna Maria Island fade into the Gulf of Mexico to the west. The County seat and the largest municipality in Manatee County is Bradenton. Manatee County has five other municipalities, including the City of Anna Maria, Bradenton Beach, Holmes Beach, the Town of Longboat Key and Palmetto.
More than 400,000 people call Manatee County home, but our population increases considerably in the winter when high temperatures vary between 65 and 75 degrees. Many northerners, affectionately known as Snow Birds, have second homes or rent a winter home here. Our county employees are key to delivering services to all our residents including our seniors, children, families and those just starting out. From the Libraries to Forest Preserves, Beaches to Neighborhoods, new developments to individual residences, the services we provide touch everyone in the community in a positive way. As a county employee, you contribute toward that effort.
