Job Description

Posting number: NWS26-44

Department: NWSCC-604020-Advancement Operations

Job classification: Administrative Specialist - Advancement (Part-Time)

Posting type: Open

Categories: Clerical & Data Entry, Education, Higher Education, Office and Administrative Support

Summary

Under the supervision of the Director of Advancement, the Administrative Specialist provides administrative and operational support for donor relations, stewardship, and Foundation activities. The Administrative Specialist ensures NWSCC Foundation financial records are accurate and that all donors receive proper acknowledgment and recognition for their contributions.

Examples of duties

• Responsible for daily bookkeeping, data entry, verifying financial transactions, processing invoices, and reconciling accounts to ensure accurate reporting
• Assist with managing donor database ensuring data integrity and database optimization
• Responsible for gift processing and donor acknowledgement
• Ensures donors are acknowledged and recognized to strengthen their financial support for the college.
• Responsible for the development, review and control of all gift acknowledgments, including receipts, thank you letters, pledge statements and donor reports.
• Assist with the management/administration of all foundation scholarships including donor and recipient communication (i.e. reports to donors, thank you letters, student testimonials, etc.
• Support club/department administrative needs for fundraising including establishing new funds, processing expenses, providing reports, setup unique donation pages for gifts.
• Manages administrative functions of the Foundation to include: processing invoices for payment, purchase orders, reimbursements, etc.
• Correspondence by phone, in-person, or electronically with internal and external constituents
• Supports fundraising-related and celebratory events.
• Tracks donor relations and stewardship activities in the established databases to enhance relationships and increase the likelihood of continued contributions.
• Compile data analytics to achieve higher retention rates and donor satisfaction.
• Tracking metrics to assess the current engagement and activity of donors to determine which efforts have the greatest business impact.
• Create reports via CRM software to assist in analyzing performance metrics and increase stewardship.
• Help determine types of data, forms, records or methods to be utilized and compile information for monthly, quarterly, and annual reports.
• Perform additional duties as assigned.

Qualifications

• Associate’s degree from a regionally accredited institution, required.
• Two years of related experience in administrative support roles, bookkeeping, or other applicable field, required.
• Experience with QuickBooks Online or other accounting software, preferred.
• Experience with fundraising or CRM software (such as Blackbaud), preferred.

Supplemental information

A complete application packet consists of the following:

• a completed Northwest Shoals Community College online application form,
• a current resume, and
• postsecondary transcripts (unofficial or official), which must include institution’s name, college degree, and degree date.

Applications may be submitted online at www.nwscc.edu.

Applications should be received by no later than Septemeber 18,2026.

Incomplete application packets will eliminate the possibility of an interview. Application packets received after the deadline date will eliminate the possibility of an interview. The submission of all required application materials by the deadline date is the sole responsibility of the applicant.

HOURLY RATE: $13.00 - $25.00 depending on education. (19 hours or less per week with NO BENEFITS)

Northwest Shoals Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Northwest Shoals Community College will make reasonable accommodations for qualified disabled applicants or employees. Applicants in need of an accommodation(s), should contact the Office of Human Resources prior to the interview. 256-331-5279

Applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense.

Northwest Shoals Community College will not be responsible for copying application packets for current or future positions.

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon an acceptable background check as determined by the College President.

Northwest Shoals Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.

Northwest Shoals Community College reserves the right to withdraw this job announcement at any time prior to awarding of employment.