Commonwealth of Kentucky

Administrative Specialist

Commonwealth of Kentucky  •  Manchester, GB (Onsite)  •  4 days ago
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Job Description

 

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8/17/2026 (11:59 PM ET)

2604094

Administrative Specialist

Pay Grade
12

Salary

$38,093.28 Annually 

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

Hiring Agency

Justice & Public Safety Cabinet | Department of Corrections

Location

115 Little Street
Manchester, KY 40962 USA

Description

Creating a Better, Safer Kentucky

If you want to make a difference in your community and be a part of a cohesive team, the Department of
Corrections may have a career opportunity for you!

The Division of Probation and Parole is hiring for an Administrative Specialist. This position is primarily
operational in nature, with a span of control to include district and/or field offices within specific
geographic areas and staff assigned to those areas. Employees within this position may report to the District
Supervisor and/or Assistant Supervisors.

Responsibilities include, but are not limited to, the following:
  • Drafts or prepares correspondence, detailed forms, reports or other materials.
  • Makes decisions based upon defined rules, regulations, methods or procedures for the processing of documents and may communicate these decisions to others.
  • Answers inquiries and provides detailed information on office inquiries in person, by telephone and/or electronic mail.
  • Checks, maintains or prepares records such as financial documents, time or attendance, travel vouchers or related documents.
  • Ensures office has needed supplies and orders supplies as needed with supervisor approval.
  • Assists supervisors with maintaining documentation for accreditation.
  • Answers incoming phone calls and greets visitors to the office.
  • Processes and disseminates incoming mail and ensures outgoing mail is processed daily.
  • Maintains database of forms and ensures printed documents are available for offender and staff use.

Preferred Knowledge/Skills/Abilities:
  • Ability to work independently and with limited supervision
  • Strong written and oral communication skills
  • Ability to multitask
  • Ability to prioritize multiple assignments
  • Familiar with Excel and Outlook
  • Positive and helpful attitude to support the district and division as a whole
  • Ability to adapt to the ever-changing needs of the Department and Division

Minimum Requirements
EDUCATION:
Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:
One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE:
Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION:
Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):
NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Angela Roberts at Angie.Roberts@ky.gov

An Equal Opportunity Employer M/F/D
Commonwealth of Kentucky

About Commonwealth of Kentucky

Come for a job. Stay for a career. Make a difference for a lifetime!

GROW your career! Looking for interesting and diverse career opportunities? Look no further! Explore the many unique and fascinating jobs found across the Commonwealth of Kentucky.

LEARN with us! The Commonwealth of Kentucky offers our employees on-the-job training and online professional development courses. With thousands of unique positions available throughout the Commonwealth, you can increase your knowledge on the job -- and set your career goals for the future.

LEAD with us! We are a community of doers, thinkers, learners, leaders, and achievers. We can help you find your perfect job match and then excel in that role. We have programs and tools to help you grow in your position and become a leader as the best version of yourself!

SERVE with us! Careers in public service are diverse, interesting and rewarding. They allow you to truly make a difference in the communities that you serve. If you have a passion around serving your community while you grow your skills and your career, join the many employees across the Commonwealth who are finding perfect work opportunities and getting the satisfaction of touching lives and making a lasting impact.

Achieve your professional goals while working for Commonwealth’s largest employer. Whether this is your first job or you’re transitioning from the military or another career, we offer a diverse opportunity for all educational and experience levels in full-time, part-time, temporary, or seasonal capacities. Employees can work in a civil service, non-civil service, appointed, or elected position. Come grow, learn, lead and serve with us!

For employment opportunities with the Commonwealth of Kentucky, visit careers.ky.gov.

Industry
Government & Public Safety
Company Size
5,001-10,000 employees
Headquarters
Frankfort, Kentucky
Year Founded
1792
Website
kentucky.gov
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