Job Description

The Administrative Specialist assists the Senior Director of Logistics and the department in all administrative functions. This individual is responsible for creating, maintaining, and analyzing a variety of company reports, coordinating and facilitating meetings and managing special projects.

Highlights of your role

• Provide comprehensive administrative and project support to the Senior Director of Logistics
• Provide cross-functional administrative support to the logistics department as needed to ensure operational efficiency and timely execution of initiatives.
• Facilitate generation of the month scorecards, weekly status reports and planning documents.
• Assist in preparing annual and long-range strategic business plans.
• Provide departmental reception services
• Attend staff meetings to record minutes and complete other assigned tasks.
• Communicate well and develop solid relationships with internal and external customers.
• Maintain excellent organization skills and a strong attention to detail.
• Ability to organize communication and inform the Senior Director of Logistics of items requiring immediate attention.
• Manage the Senior Director of Logistics’ daily schedule including appointments, messages, visitors, mail, meetings, notes, tasks and travel.
• Assemble and analyze company data.
• Other duties as assigned.

You're a good fit if you have (or if you can)

• Associate’s or Bachelor’s degree preferred
• Demonstrated effective leadership and communication skills
• Requires extensive knowledge of Microsoft Office Suite, the ability to learn manufacturing software (ICIM) and ability to produce professional letters and business correspondence.
• Ability to multitask and prioritize work as necessary.

We invite you to See Yourself at Marvin

From people to products, Marvin is committed to creating better ways of living. When you join this family-owned and -led window and door company, you belong to a community full of opportunities.

For more than a century, we’ve been at the forefront of designing, building, and engineering premium, award-winning products. Today, Marvin is also proud to have been named a Top Large Employer by Forbes Magazine two years in a row, in 2024 and 2025. With operations in 19 cities across North America, we manufacture Marvin’s quality products, including Infinity Replacement Windows and Doors, and TruStile Doors.

Together, we uphold our values and foster a culture where safety and the wellbeing of our people comes first. We take a better living approach with benefits to support you at work and beyond. From day one, you will enjoy health insurance, paid holidays, paid parental leave, a 401(k) retirement savings match and more!

Some of our unique and most popular benefits include:

• $300 annual wellbeing account to spend on what helps you feel happy + healthy
• Better Living Day! (a paid day off to go have some fun)
• Annual profit sharing – recognizing everyone’s contribution to Marvin’s success
• Giving at Marvin – participate in organized volunteer opportunities
• Brighter Days Fund – financial support from your colleagues and the Marvin family during personal hardships

Join the more than 8,000 Marvin team members to experience these benefits and more. Apply today!

Marvin is an Equal Opportunity Employer

Marvin is committed to creating an inclusive environment for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable laws. Applicants requiring reasonable accommodation for any part of the application and hiring process may contact us at CareerSupport@marvin.com.