Posting number: TRCA1002I
Department: CONSUMER AND BUSINESS AFFAIRS
Job classification: ADMINISTRATIVE SERVICES MANAGER I
Posting type: Transfer
Categories: Administration, Facility Management
*DO NOT FILE AN APPLICATION ONLINE*
Who We Are:
With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36 Departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities, and many more.
What We Do:
At the Los Angeles County Department of Consumer and Business Affairs (DCBA), we are committed to fostering a fair and dynamic marketplace for consumers and businesses!
Since our establishment in 1975, we have significantly expanded our programs and areas of assistance, serving consumers, businesses, and communities through education, advocacy, and complaint resolution. Our diverse range of services includes assistance with consumer grievances, help with issues involving real estate fraud, identity theft, elder financial abuse, Small Claims Court, mediation, foreclosure, small business development, rent stabilization, cannabis policy development, and minimum wage enforcement. In addition, we drive initiatives to improve community wealth, economic stability, and access to services for vulnerable communities including low to moderate-income families, foster youth, and the immigrant population.
The Opportunity:
We are seeking a well-qualified, and highly motivated individual to fill the position of Administrative Services Manager I in the Administrative Operations Division with the Contracts and Compliance Section.
Examples of duties include but are not limited to the following:
Manages all components involved in contract compliance and contract monitoring which includes conducting complex and time sensitive research, compiling, reviewing and gathering multiple types of information and data to actively monitor deliverables and assignments to ensure they are addressed timely before issues are created, and makes recommendations to management about the most appropriate action to take against non-compliant contractors/vendors.
Will conduct Risk Assessments which involves reviewing insurance policies, past performance history, County systems like CARD, and other supporting documentation to identify any risks or liabilities from each contractor seeking to do business with the County.
Will conduct internal audits of contractors to ensure all contractual services are delivered and are compliant with the agreed upon terms and conditions, state, federal and County policies.
Prepares a variety of documents often highly sensitive in nature like Non-Compliance Notices, Corrective Action Plan requests, Audit Plans, Annual Audit Summaries, Audit Reports, Audit Findings, questionnaires, etc. for the review and approval of Management.
Communicates with multiple parties including other County departments, vendors/contractors, partner agencies,
stakeholders, and outside agencies to ensure high-priority items are completed within the required timelines within
the contract monitoring and compliance process.
Participates in meetings often with high level management, makes presentations, conducts training about the monitoring and compliance process, and resolves conflicts between contractors/vendors and the Department.
Evaluates the effectiveness of various processes and systems by comparing them to outcomes or goals and makes
recommendations about how to improve or change them.
HOW TO APPLY:
All permanent employees who currently hold the payroll title of Administrative Services Manager I and have passed their initial probationary period are invited to submit their resume and copies of their last two (2) performance evaluations.
On the Subject line of your email submission, please title it with the name of the transfer opportunity and your name. For example: Administrative Services Manager I, TRCA1002I, (YOUR NAME).
Please follow Department of Human Resources main page at:
https://www.linkedin.com/company/los-angeles-county/
