Job Description

Are you a detail-oriented professional with strong administrative and financial skills? The Watershed Management Division is seeking an Administrative Services Coordinator II to support critical permitting, financial, and operational functions. This position is part of the Business and Operational Support Services (BOSS) program, which delivers administrative, technical, and financial support services for the entire Division.

The ideal candidate will have the following:

• Experience with accounts receivable, invoice processing, and data tracking
• Strong skills in Microsoft Office, SharePoint, and financial databases
• Excellent communication and customer service abilities
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment

Key responsibilities include:

• Managing accounts receivable across six permitting programs
• Processing invoices and tracking financial records using state systems
• Reviewing permit applications and compliance items
• Coordinating onboarding and employee resource communications
• Supporting procurement requests through VT Buys
• Providing public and applicant assistance for permit and payment questions

This position plays a key role in ensuring timely, accurate, and customer-focused financial and administrative support across the Division. A hybrid work schedule with telework flexibility is available.

Please include a letter of interest or cover letter explaining your qualifications and interest in this position.

Who May Apply

This position, Administrative Services Coordinator II (Job Requisition #55026), is open to all State employees and external applicants.

If you would like more information about this position, please contact Candace.Dupre@vermont.gov

Resumes will not be accepted via e-mail. You must apply online to be considered.

Please note that multiple positions in the same work location may be filled from this job posting.

Environmental Factors

Work is performed in a standard office setting.

Minimum Qualifications

High School diploma or equivalent AND three (3) years or more of experience providing administrative-level support to a business or organization.

OR

One year of full-time college level study in accounting, business or public administration, office administration or a related field AND two (2) years or more of experience providing administrative-level support to a business or organization.

OR

Two years of full-time college level study OR an associate's degree or higher in accounting, business or public administration, office administration or a related field AND one (1) year or more of experience providing administrative-level support to a business or organization.

OR

Three years or more of full-time college level study OR a bachelor's degree in accounting, business or public administration, office administration or a related field.

OR

One (1) year or more of experience as an Administrative Services Coordinator I with the State of Vermont.

NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Special Requirements

For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.