Administrative Services Coordinator - Emergency Medicine, University Campus - (26004913)
The University of Iowa Health Care Department of Emergency Medicine, is seeking an Administrative Services Coordinator to join our team! The Administrative Services Coordinator position supports the Department of Emergency Medicine by providing administrative service coordination and support. This administrative professional will contribute to the success of the organization by providing key administrative activities for department. Key areas of responsibility include operational support, information, communication, and financial management. Requires a high level of discretion, confidentiality, attention to detail and accuracy, and independent judgment.Position Responsibilities:Operational Support and Management:Serve as support contact for faculty, staff, and students in matters related to Emergency Medicine.Prepare and oversee preparation of special or periodic reports as requested.Plan and coordinate the logistical and financial aspects of special program events and conferences.Manage faculty and APP out of state billing requestsAssist in requests for payment of good and services, and reimbursements to faculty and staff.Facilitate software and hardware purchases/repairs for faculty and staff.Facilitate departmental projects and initiatives, ensuring operations are effective and compliant. Assist with faculty travel reimbursement.Financial Responsibility:Maintain and regularly update metrics for the Faculty Practice PlanInvoice the department’s Professional Service Agreements on a monthly basisProcess and track financial transactions between the department and its foundation accountsOversee cash handling process for all departmental checks and cash receivedAssist in maintaining spreadsheet of CME purchases by faculty, APPs, and book fund of residents.Assist with monthly Electronic Financial Report reconciliation reports for the departmentCommunication Management:May develop and coordinate internal and external communications.Prepare and distribute reports as requested.Develop content, update and maintain departmental (Carver College of Medicine) website and departmental SharePoint site. Create appropriate links to internal and external web pages that expand or reinforce content.Collect, edit and archive departmental digital photos.Collaborates, creates and distributes quarterly departmental newsletter.Faculty Support:Provide support to administrative Services Specialist for Faculty timecards.Other duties as assigned. Administrative Services Coordinator– Emergency Medicine, MCU.Pay Grade: https://hr.uiowa.edu/pay/plansPercent of Time: 100%Location: Iowa City, IowaStaff Type: P & SType of Position: RegularSchedule: General work hours are M-F, 8:00 a.m.- 5:00 p.m.
Education Requirement:Bachelor’s degree in Business Administration or appropriate discipline or an equivalent combination of education and experience.Experience Requirement:Minimum 6 months of experience providing administrative operations support.Demonstrated ability to work autonomously, maintain confidentiality, and prioritize tasks while possessing a strong attention to detail.Demonstrated ability to meet deadlines and manage multiple simultaneous projects. Demonstrated ability to work collaboratively across functions toward shared objectives.Demonstrated excellent verbal and written communication and interpersonal skills.Demonstrated experience reviewing, resolving and responding to requests for information, data, services, complaints, etc.Must proficient in Microsoft Office computer software applications (MS Word, Excel, Outlook)Desired Qualifications:Financial management experience. Demonstrated administrative experience in a large complex organization.Experience developing and managing website content and department, and organization communications. Experience collecting and managing data.Demonstrated customer service experience in a fast-paced environment.Application Process: In order to be considered, applicants must upload a resume and cover letter clearly addressing how the required and desired qualifications of this position have been met. Up to 5 professional references will be requested at a later step in the recruitment process. Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be required to self-disclose any convictions history and will be subject to a criminal background check and credential verification. This position is not eligible for University sponsorship for employment authorization. For questions, contact john-hixson@uiowa.edu.
: Iowa City
: Administrative/Professional
: Healthcare
: Regular
Full-time
: No
: Sep 15, 2026, 6:58:08 PM
WE CARE Core Values
Welcoming: We strive for an environment where every voice is heard, emphasize, regular communication, and seek transparency wherever possible.
Excellence: We strive to achieve excellence in all that we do.
Collaboration: We believe teamwork is the best way to work.
Accountability: We behave ethically, act openly and with integrity in all that we do, taking responsibility for our actions.
Respect: We honor diversity and recognize the worth and dignity of every person.
Equity: We dedicate ourselves to equity and fairness.
Mission
Changing Medicine. Changing Lives.®
University of Iowa Health Care is changing medicine through:
• Pioneering discovery
• Innovative interprofessional education
• Delivery of superb clinical care
• An extraordinary patient experience in a multi-disciplinary, collaborative, team-based environment
University of Iowa Health Care is changing lives by:
• Preventing and curing disease
• Improving health and well-being
Vision
World Class People: Building on our greatest strength.
World Class Medicine: Creating a new standard of excellence in integrated patient care, research, and education.
For Iowa and the World: Making a difference in quality of life and health for generations.
Recognitions/ Awards
In its 2020 rankings of “Best Employer for Diversity," Forbes ranked UI Health Care No. 47 overall among large employers nationwide and No. 10 in its Healthcare & Social category.
