Posting number: 2026-7006-01
Department: Alameda Municipal Power
Job classification: Administrative Services Coordinator - AMP
Posting type: Open
Categories: Administration, Administrative Assistant, Trades, Office and Administrative Support
In 1887, the City of Alameda paid $20,000 for the installation of 13 streetlights and a 90-kW generating station to power them. And with that, the oldest public electric utility west of the Mississippi was created.Today, the City of Alameda is still in the power business and still a trendsetter. Now known as Alameda Municipal Power (AMP), we have maintained local control for more than a century, allowing us to reinvest in our community and provide value to Alameda residents and businesses.AMP provides safe, reliable power at lower rates without sacrificing service. We are committed to investing in new and improved ways of doing business to manage costs, enhance service, support our community, and improve the environment.
While much has changed since 1887, one thing remains constant: our commitment to delivering safe and reliable electrical service to the residents and businesses of Alameda.
This is a dynamic time for electric utilities, and AMP's Engineering & Operations Division plays a key role in the design, construction, maintenance and operation of the transmission and distribution system.
The Operations team includes Line, Substations, Metering, and System Control. These groups work closely together and interface with other areas of the organization to support safe and reliable electric service every day.
As part of Engineering & Operations, you will work alongside employees who directly support the electric system and have an opportunity to contribute to the utility’s goals and continued success.
The Administrative Services Coordinator plays an important role in supporting AMP's Engineering & Operations Division. The position provides administrative and operational coordination to support AMP programs, administrative activities, special projects, and the day-to-day needs of the Operations team.
This is a fully in-person position that works closely with field and operations staff.
In this role, you'll serve as a key point of coordination among utility crew members, supervisors, engineering staff, and other areas of AMP. You'll help keep day-to-day operations organized and moving forward in a busy, fast-paced environment where priorities can change quickly and multiple requests may require attention at the same time.
For a comprehensive list of benefits, see the Benefit Matrix here
Positions allocated to this class perform basic administrative and budgetary research and analyses and provide recommendations. They are expected to perform routine analytical work requiring a basic knowledge of administrative principles and analytical practices. Work in the class is distinguished from that of higher classes in that it is routine. Initially supervision and training are given in detail and as the incumbent becomes more capable, works with a higher degree of independence. Work in the class is distinguished from that of technical, administrative support, and clerical classes in that it requires strong administrative and analytical skills.
Education/Experience
Any combination equivalent to education and experience likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Graduation from high school supplemented by college coursework in public or business administration.
Experience: Two years of responsible administrative or supervisory clerical experience.
Knowledge
Knowledge of the general principles of modern public administration including budget and finance, business statistics, research and analysis, management and administrative methods, human resources administration, procurement and general staff work and reporting.
Ability
Ability to perform both complex and routine administrative and clerical work with speed and accuracy; effectively operate a variety of modern office equipment including computers, specialized applications, and office and business software to prepare and produce work documents and spreadsheets; research and compile information to perform and present data analysis; use initiative and exercise independent judgment; interpret and apply established AMP and City policies, procedures and codes; establish and maintain accurate records; plan, administer and evaluate work programs; interpret and analyze information; draw valid conclusions and project consequences of decisions and recommendations; prepare studies and reports; set priorities, meet deadlines and make sound decisions; establish and maintain accurate records; communicate effectively; establish and maintain effective working relationships with employees and the general public and supervise, train and evaluate assigned staff.
It is important that both the application on and questionnaire are completed thoroughly and accurately. The examination process may test for, but is not limited to, the essential knowledge and abilities listed in the job specification and announcement and will be designed to provide a comprehensive review of each candidate's technical knowledge and overall suitability for the position. Qualified applicants will be notified of the exact date, time, and location of examinations approximately two weeks in advance. If applicants have not received written notice at least one week prior to the tentative test date listed in the flyer, they should contact the City of Alameda Human Resources Department at (510) 747-4900.
Candidates passing all components of the examination process will be placed on an Eligible List. A list of names is certified to the department(s) having vacancies based on the type of examination conducted pursuant to the provision of the City's Civil Service Rules. Final selection will be made from the Eligible List by the Department Head subject to approval by the City Manager. The Department Head may utilize additional selection procedures to make a final hiring decision. Placement on an Eligible List does not guarantee employment. Prior to appointment, a thorough reference check will be conducted which may include a credit check and background. The selection process may be evaluated and revised based on the number of qualified applicants. Federal law requires that prior to employment, you must furnish proof of your identity and eligibility for employment in the United States, as required by U.S. Citizenship and Immigration Services.
The City of Alameda utilizes the Federal government's E-Verify program and new employees must provide documentation to establish both identity and work authorization, which includes showing a valid United States Social Security card at the time of hire (photocopies not accepted).
A job applicant qualifies as a veteran if honorably discharged from active military, reservist, or National Guard duty of at least 18 consecutive months within the past five (5) years of the date of application. In case of discharge attributable to service-connected injuries or illnesses, the 18 months active duty requirement need not be fulfilled. An applicant claiming veteran's preference credit must attach to their application, a legible copy of their DD-214 verifying the type of discharge and date(s) of active service. NO OTHER DOCUMENTATION WILL BE ACCEPTED.
The In compliance with local, state and federal laws and regulations, the City of Alameda will employ and promote qualified individuals without regard to disability. The City is committed to making reasonable accommodations in the examination process and in the work environment. Individuals requesting reasonable accommodations in the examination process must do so no later than the final filing date for receipt of applications, otherwise it may not be possible to arrange accommodations for the selection process. Such requests should be addressed to the Human Resources Department | 1-510-747-4900 | hr@alamedaca.gov | 2263 Santa Clara Avenue, Rm. 290, Alameda, 94501. Requests can be made via email, phone, or in writing via U.S. mail.
The information contained herein is subject to change and does not constitute either an expressed or implied contract.
The City of Alameda, California is a unique island community of approximately 76,000 residents in the San Francisco Bay Area. With connections to the East Bay mainland by four bridges, two underwater tubes, and highly-desirable ferry service to San Francisco, we are within minutes of numerous cultural activities in San Francisco, Oakland, and Berkeley. People are drawn to Alameda for our safe and inviting residential communities with distinguished neighborhood schools, boutique shopping, and a broad mix of destination restaurants. Alameda takes pride in being a vibrant community with a rich maritime history and small-town charm. We offer a diverse mix of housing, including multi-family units and historic Victorian homes along tree-lined streets. According to Money Magazine, the City of Alameda compares favorably to the “best places to live” in America.
Alameda was incorporated in 1854 and became a charter city in 1916 with a Council-Manager form of government. The five-member Mayor/Council serves four-year terms, staggered at even numbered years. The City is a full-service organization providing residents with a range of municipal services including police and fire protection; construction and maintenance of streets, storm drains, and other infrastructure; a state-of-the-art library system; economic development; an active planning and building permit center; and over 400 acres of parks and recreational facilities including multi-use athletic fields, picnic sites, a skate park, a swim center, and a full service senior center. The city employs approximately 500 full-time employees in the departments of the City Manager, City Attorney, City Clerk, Finance, Information Technology, Human Resources, Fire, Police, Community Development, Base Reuse, Public Works, Recreation & Parks, Library, and Alameda Municipal Power.
