The Division of Family Health and Wellness, within the Tennessee Department of Health, is seeking a contract Administrative Services Assistant 4 to support the following programmatic areas: Mortality Reduction Program, Child Fatality Review Program, Perinatal Regionalization, Perinatal Telehealth, and Rural Fetal and Infant Health Initiative (RFIHI). This position supports section operations, meetings, grant activities,
purchasing
, shipping, and travel coordination, and program coordination with staff, contractors, and community partners.
Key Responsibilities
:
Provide administrative support for the Perinatal
and
Infant
Section
.
Coordinate meetings,
trainings
, travel
requests
, and schedules for staff and partners.
Support advisory committee and collaborative meetings, including scheduling, preparing materials, transcribing recordings, taking meeting minutes, and
maintaining
records.
Assist
with contracts, invoices, budgets, purchase requests,
purchasing
and shipping activities, and grant tracking.
Maintain fiscal and administrative documentation in compliance with state and federal requirements.
Coordinate invoice and payment processing with fiscal and contract staff.
Prepare reports, correspondence, presentations, and meeting materials.
Maintain organized electronic and hard-copy program files and records.
Support stakeholder communication and community partnership activities.
Handle confidential information
in accordance with
TDH policies.
Support
additional
section projects and activities as assigned.
Minimum
Requirements
:
Graduation from an accredited college or university with an
associate's
or bachelor’s
degree is
required
. At least two years of experience providing administrative
, operational, or fiscal support is preferred.
In
-Office Requirements:
New hires
are
required
to report in person for onboarding
.
Hybrid work environment with periodic in-person meetings
.
Travel to the Nashville office will not be reimbursed
.
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