Job Description

Posting number: DAS2700010 PSA

Department: DHS - Division of Administrative Services

Job classification: Administrative Services Assistant 1

Posting type: CLASSIFIED **PSA**

Categories: Accounting and Finance

Summary

The Department of Homeland Security (DHS), Division of Administrative Services (DAS), is seeking a highly organized, detail-oriented, and motivated professional to join our Fiscal Team as an Administrative Services Assistant 1.

Operating in a fast-paced office environment, this role provides complex paraprofessional accounting services and specialized support to the Office of Parole Services—encompassing 13 Parole Offices, field Parole Officers, and District Managers statewide. The primary focus of this position includes managing parolee supervision fee accounts, processing incentive programs, performing financial calculations, conducting compliance audits, and supporting regional jail billing operations.

Because this position routinely handles sensitive inmate and parolee financial records and department-wide personnel information, strict adherence to confidentiality and data security protocols is required at all times.

Key Responsibilities

• Parole Supervision Account Management: Serve as the primary lead responsible for processing and tracking parolee deposits for mandatory supervision fees statewide.
• System Administration (CACTAS): Serve as an intermediate-level administrator for the Cashless Commissary & Trust Fund Accounting System (CACTAS) with respect to parolee trust and payment accounts.
• Accounting & Paraprofessional Fiscal Support: Perform full-performance accounts receivable operations under general supervision, reconciling accounts and resolving payment discrepancies for parolees.
• Regional Jail Billing & Backup Support: Read and interpret legal court orders to calculate and process billing for inmates housed across 10 regional jails; serve as primary operational backup to other Accounts Receivable staff.
• Auditing & Compliance: Audit billing entries and financial records completed by billing clerks to verify accuracy, adherence to state fiscal policies, and internal controls.
• Personnel & Incentive Operations: Perform financial calculations and compliance auditing in support of department incentive programs and general personnel operations.
• System Operations: Maintain data integrity across multiple state databases and offender management software, including wvOASIS, Offender Information System (OIS), Global Tel Link (GTL), and CACTAS.
• Other Duties: Execute additional administrative and financial tasks as assigned to support the fiscal unit.

Background & Screening Requirements Applicants will be subject to a comprehensive background investigation and criminal history records check to determine suitability for the position. This screening includes:

• An extensive inquiry into job-related information, criminal records, past employment history, and education or training credentials.
• Strict Compliance: Failing to cooperate with this process, providing false or incomplete information, or the subsequent discovery of disqualifying background details will result in the immediate denial or termination of employment, regardless of when that information is discovered.

Qualifications

Training: Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field.

Substitution: Additional qualifying experience as described below may be substituted on a year-for-year basis for the required training.

Experience: One year of full-time or equivalent part-time paid employment in a technical or advanced clerical position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property. Experience must have been at the Office Assistant 3 or Accounting Technician 3 level or higher.

Substitution: Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year-for-year basis.

Supplemental information

PG: 10 $32,862 - $56,373

Market Rate: $50,288