Job Description

Administrative Secretary – Office of the Commission

FT / PT Status – Full-Time

Benefits Eligibility – This position is eligible for a full benefits package.

Salary – $23.23 - $47.86 Hourly Wage

Remote Work / In-Office – Hybrid

Recruiter – Shannon Hughes | shughes@utah.gov | 801.297.3853

Application Deadline – 9/13/2026*

*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

Key Responsibilities

Position Overview

The Administrative Secretary serves in a confidential, high-level capacity to support the four commissioners of the Utah State Tax Commission. Working with a high degree of independence, the incumbent provides comprehensive administrative and strategic support to ensure the effective operation of the Office of the Commission and serves as a primary liaison between the commissioners, agency management, state officials, and the public.

Day-to-day responsibilities of this position:Confidential Administrative Support: Exercise independent judgment to screen access to commissioners, research inquiries to determine priorities, and maintain confidentiality regarding sensitive policy and personnel matters. Draft high-level correspondence, reports, and talking points.Calendar & Relationship Management: Manage complex, high-priority calendars and schedule appointments. Serve as the primary point of contact for internal staff, legislative representatives, and external stakeholders.Meeting & Event Coordination: Organize and facilitate Commission meetings, including preparing agendas, materials, and presentations. Handle logistics for extended sessions, trainings, and conferences.Administrative Rulemaking & Legal Records: Perform duties related to administrative rulemaking and the appeals process, including submitting rules to the Office of Administrative Rules and preparing records on appeal for the appellate courts.Travel & Financial Coordination: Manage travel arrangements and oversee the submission of travel reimbursements, ensuring compliance with state policies.Office Operations & Logistics: Oversee routine office management, including maintaining supplies and equipment, managing the office library, coordinating professional memberships, and ensuring the professional appearance of common areas.Technology & Special Projects: Assist with Commission technology needs, coordinate continuing education requirements, and perform special projects as assigned.

About the Role

Location –

210 North 1950 West

Salt Lake City, Utah, 84134

United States

Background Check Required – You must successfully pass a criminal history check.

Drug Test Required – No

Schedule Code – AD - Employees Reporting to Dept. Head, Commissioners, or Dept. Director

Why You Should Join Our Team

In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency

For more information tax.utah.gov

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.