Job Description

Posting number: 11131

Department: Constable 8

Job classification: Secretary, Administrative - Constables (1-8)

Posting type: Transfer

Categories: Office and Administrative Support

The Administrative Secretary will be responsible for assisting with conducting and ensuring timely, accurate, and professional processing of Civil Papers for the courts, private attorneys, and public to support Tarrant County. The Administrative Secretary provides customers with professional, efficient, and courteous service to increase customer satisfaction. Responsible for general administrative support and intermediate-level clerical duties including data entry in several computer programs. Maintains compliance with state and local laws. Maintains records, compiles reports, and directs calls.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

BENEFITS
Tarrant County employees enjoy superior health, retirement, and insurance benefits & 13 County Holidays
For more information, please click on the link below:
http://www.tarrantcounty.com/en/human-resources/employee-benefits.html

This posting may close at any time once a sufficient number of applications have been received

Examples of duties

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Processes high volume of civil and criminal documents originating from multiple Tarrant County, out of county, and out of state courts and municipalities. Declines documents that are not in proper format for service by deputies.
• Performs routine clerical functions within various IT systems including Civil Serve, CAID, Odyssey, JIMS, Document Tracking, Techshare Jail, and Historical Civil Data. Compiles reports and maintains accurate records and files.
• Attends meetings and classes to research and maintain knowledge of current legislation to ensure department compliance. Researches various questions from field deputies, courts, and the public through numerous law-based websites and law publications.
• Responds to public inquiries via telephone and email and in person regarding status of service and financials of civil and criminal documents.
• Mails time sensitive documents pertaining to court cases.
• Monitors inventory and recommends the ordering of supplies and stocking of supply room for the office.
• Acts as Notary Public on sworn affidavits for the deputies and public, maintaining legal compliance for the office.
• Receives and logs cases for service documents picked up, dropped off, and returned between precincts.
• Schedules writ of possessions for deputies. Maintains apartment lists, gate codes, and phone numbers to ensure officer safety.
• May interpret for non-English speaking individuals.
• Temporarily carries out office functions in absence of Office Manager.
• Accepts and applies monies to court cases from internal and external agencies. Balances financials daily, weekly, and monthly for review and approval by Office Manager.
• Maintains copiers, faxes, and other office machinery by coordinating maintenance calls.
• Performs all other related duties as required.

Knowledge, Skills, & Abilities:

Qualifications

Preferred Requirements:

To be considered for this position, your application must be complete and clearly demonstrate that you meet the minimum qualifications. Please ensure that all sections of the application are fully completed, including Education (specifying the type of degree, field of study, and graduation status), Experience, and Certifications/Licenses Resumes alone will not substitute for a completed application. Incomplete applications will result in disqualification, as eligibility for minimum qualifications cannot be confirmed without full documentation. If selected for hire, y ou will be required to provide proof of educational attainment during the onboarding process.

Tarrant County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudication in the past seven years and may include credit reports, motor vehicle records, employment records and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.

Supplemental information