Posting number: 2600340
Department: Solid Waste/Equipment Services
Division: Commercial Solid Waste
Job classification: Administrative Secretary - Commercial Solid Waste
Posting type: Open
Categories: Administration, Administrative Assistant, Clerical & Data Entry, Sanitation, Professional, Customer Service, Office and Administrative Support, Database Administration
Salary: $17.00/hr.
To provide a wide variety of highly responsible and complex clerical and secretarial duties; to provide professional, effective and efficient public service assistance to the general public, elected officials, and City personnel; and to provide highly responsible secretarial support to division heads and other upper-level administrative staff. This position will be responsible for maintenance of daily commercial billing and data entry through Cityworks and Munis.
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SUPERVISION
General supervision is provided by the Commercial Solid Waste Assistant Manager.
All behaviors comply with the Code of Conduct and Rules of Behavior outlined in Chapter 8 of the General Government Policies and Procedures Manual.
Provide clerical and secretarial support to assist designated upper level administrative and other support staff in the completion of their duties and responsibilities.
Compose, prepare and review a variety of memorandums, correspondence, reports, public notices and documents as assigned; complete various forms; prepare and distribute reports for review and use; prepare and maintain a variety of forms used by an assigned department or division; photocopy reports and other documents as necessary.
Answer questions and provide information to the public and commercial and industrial customers. Answer phone calls and online request for commercial solid waste service, dispatch as needed and assist the assistant manager of solid waste in establishing industrial roll-off daily routing.
Prepare and maintain a variety of files and filing systems; prepare, maintain and update various records; verify information as requested.
Prepare materials and correspondence for distribution within the City and to other related external businesses and governmental agencies, photocopy, mail or fax materials as necessary.
Screen and direct calls and visitors as appropriate; schedule travel arrangements, reservations, daily operations or meetings as assigned.
May prepare payment vouchers for contractor/vendor reimbursement; prepare contracts requesting services and supplies; track and monitor procurement actions.
Order and maintain office supplies and associated materials.
Enter data into the computer system; backup computer disks as assigned.
Will be responsible for maintaining and billing daily industrial roll-off weight and haul documents.
Daily entry through accounting and water billing will be an essential daily function.
Prepare and collect necessary evaluation material from prospective personnel and applicants; monitor applicants as assigned.
May serve as a Notary Public; notarize a variety of documents related to City business.
Maintain and balance receipts for petty cash; prepare and maintain reimbursement and expense vouchers.
Attend various functions and meetings and take, transcribe and prepare minutes as appropriate; prepare, collect and review associated materials as needed.
Maintain and review work and leave time records for various personnel; maintain and update personnel files as needed.
Prepare and provide award certificates as appropriate.
Prepare and enter payroll into payroll system for commercial solid waste employees.
May participate in a variety of activities involving travel between various City facilities and to other related external business and government agencies which may include collecting and distributing mail, delivering money for deposits and picking up materials and supplies.
Perform other duties as assigned including assisting residential solid waste with answering citizen phone calls, online service request, payroll and data entry.
EDUCATION
High School Diploma or GED.
EXPERIENCE
Two years of progressively responsible secretarial and clerical experience; and type 35 wpm.
LICENSES AND CERTIFICATES
Possession of a valid driver's license.
Obtain a valid Notary Public Certification from the State of Texas within 5 working days of employment with the City of Mesquite. Failure to obtain certification will result in non-disciplinary termination.
WORK SCHEDULE
Monday - Friday 8:00 a.m. to 5:00 p.m.
This position does not require a physical for employment.
Applicants with disabilities meeting the job requirements and capable of performing the essential functions of the job, either on their own or with reasonable accommodations, are encouraged to apply.
Mesquite is one of the largest cities in the Dallas-Ft. Worth region. City employees proudly serve the community with their Real. Texas. Service. With more than 1,000 employees, the city offers an array of municipal services and programs.
The Mesquite community is quintessentially Texas, offering everything from a rodeo at Mesquite Arena to symphony music at the Mesquite Arts Center, and lots in between. Located just 15 minutes east of downtown Dallas, Mesquite offers all the amenities of a major metropolitan area, but with the friendly charm and value of small town hospitality. Mesquite's location is a tremendous attraction to employees, with easy access from IH-635, IH-20, IH-20, U.S. Hwy 80.
Founded in 1873, Mesquite originally developed as a depot stop for the Texas and Pacific railroad. Now Texas’ 18th largest city, more than 140,000 people call Mesquite home with affordable housing, award-winning recreation, an outstanding education system, plus a variety of shopping, dining and entertainment options. Ranked seventh by SmartAsset in the top U.S. cities where millennials are buying homes, Mesquite’s location and home value make the area prime real estate for those looking to settle into authentic Texas living. The Town East Mall and the surrounding retail area, continues to be a major regional attraction.
Mesquite is ideally located with the four major highways connecting the city to the Dallas-Fort Worth metroplex. Also, Mesquite offers the Mesquite Metro Airport for corporate travelers, and Love Field is just 30 minutes away and DFW International Airport is a short 45-minute trip.
Discover more at www.cityofmesquite.com.
