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Administrative Secretary
Administrative Assistant II provides secretarial and administrative support for the Director of the SBL Health Foundation. Assists with budgeting; board meeting preparation and documentation, including scheduling and attending meetings; maintains accurate financial records in Foundation donor database, including the importation of donations, as well as pledges and payroll deductions for all employees; works with accounting to validate monthly and annual income reports, including year-end donor tax receipts; assists with Foundation events, including preparing and maintaining online auctions.
Department: Foundations
Hours: Full-Time, 40 hours a week required
Required: High School diploma
Pay: Based on experience, starting at 21.62 an hour
Demonstrates exceptional customer service skills in support of internal and external customers., Greets visitors and portrays a positive image of the organization at all times. Routinely supports and communicates (verbal and written) with staff, leaders, medical staff, and board members. Performs general office duties which include answering the telephone (for multiple main lines/individuals)., Maintains an adequate supply of office materials and dietary items, stocking the kitchen and file room with departmental supplies., Maintains appointment calendar for VP and others supported. Includes scheduling and setting up webinars and conference calls, preparing materials for discussion, ordering meals for meetings. May assist with ordering food (catered from outside) for the inpatient units and some support areas during peak census., Performs assigned duties to support operations in the division with focus on accuracy and timeliness., Prepares and distributes agendas and packets for meetings. Takes accurate and complete meeting minutes as requested., Prepares typed correspondence with the ability to compose letters and memos independently. Prepares reports, spreadsheets and electronic presentations to display data in a clear, easily understood manner.
High School (Required)
Estimated Compensation Range
$21.62 - $33.51
Pay based on experience
Sarah Bush Lincoln is a prominent non-profit healthcare organization located in downstate Illinois. It operates a two-hospital system, consisting of Sarah Bush Lincoln based in Mattoon, IL which has 150 beds, and SBL Fayette County Hospital based in Vandalia, IL, with 25 beds. The healthcare system also operates more than 57 clinics spread across a 10-county area and stand-alone surgery centers in Mattoon and Effingham, regional cancer center and hospice house. Decisions are made locally which gives the Health System the agility to respond quickly to changing markets.
The organization employs nearly 3,500 people, including a medical staff of approximately 250 members. SBL is known for its contemporary facilities and commitment to providing advanced equipment and services for diagnosis and treatment. Sarah Bush Lincoln has an expanding robotics program, which showcases its dedication to adopting innovative technologies.
The staff at Sarah Bush Lincoln is highly engaged as reflected in the most recent Press Ganey Employee Engagement and Safety Survey. The organization is Magnet designated, which recognizes excellence in nursing. SBL supports career growth, which provides employees with various education funding opportunities.
Beyond its medical facilities, Sarah Bush Lincoln plays an integral role in the community. It actively participates in various activities that promote health, wellness, education, economic development, and housing. The involvement demonstrates the organization’s commitment to the overall well-being and development of the communities it serves.
