Job Description

Our client, a UK-based investment firm, is seeking a polished and proactive Administrative Receptionist to support their growing New York office. This individual will serve as the front-of-house presence while also providing administrative and office management support to a small, collaborative team.

This is a highly visible, permanent role within an entrepreneurial environment, ideal for someone who is organized, resourceful, and enjoys wearing multiple hats. The right candidate will bring a strong sense of ownership, professionalism, and a “no task too small” mindset, along with the ability to operate efficiently in a fast-paced New York office. This role is fully in office, five days per week.

RESPONSIBILITIES:

• Serve as the front-of-house representative, creating a welcoming and professional experience for employees, visitors, and investors

• Manage reception duties including phone coverage, visitor coordination, and conference room scheduling

• Oversee office calendar management and meeting logistics

• Coordinate domestic and international travel, including itineraries, reservations, and related logistics

• Support recruitment coordination as needed, including scheduling interviews and assessments

• Manage incoming and outgoing mail, packages, couriers, and deliveries

• Liaise with building management, vendors, and external service providers

• Partner closely with the UK Business Administration team to ensure alignment across offices

• Assist with office operations including supplies, catering, and general upkeep

• Track and manage office expenses, invoices, purchase orders, and petty cash

• Support internal events, meetings, and team initiatives

• Maintain and update office procedures and documentation as needed

• Assist with ad hoc projects and provide general administrative support across teams

REQUIREMENTS:

• 2–5 years of experience in reception, administrative support, or office coordination within a professional services or financial services environment preferred

• Bachelor’s degree preferred

• Polished, professional, and client-facing demeanor

• Strong communication skills with the ability to interact confidently with internal and external stakeholders

• Highly organized with strong attention to detail and follow-through

• Ability to manage multiple priorities and operate effectively in a fast-paced environment

• Proactive, resourceful, and solutions-oriented mindset

• Strong technical proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Discreet, dependable, and able to handle confidential information with professionalism

HOURS:

• 8:00/8:30am – 5:00/5:30pm

• Flexibility for OT as needed

COMPENSATION:

• $70,000–$115,000 base (DOE)

• Discretionary bonus

• Comprehensive benefits package

About the Opportunity:

This is an excellent opportunity to join a high-performing, international investment firm at a pivotal stage of growth. The role offers strong exposure across the business and the chance to become a key contributor within a close-knit and dynamic New York office.