Job Description

JOB SUMMARY

The School of Pharmacy and Pharmaceutical Sciences at the University of Connecticut seeks candidates for a full-time Administrative Program Support 2 (P2) position within the Department of Pharmacy Practice (DPP) and the Business Office. Under the direction of the Assistant Dean for Finance and Operations, this position will provide program, operational and some administrative support to the department head, the faculty, staff, adjunct faculty, and other departmental constituents across a broad range of academic, personnel, financial, contractual, operational, and compliance-related activities.

This position coordinates complex departmental processes involving faculty located at the Storrs campus and at numerous clinical and practice sites throughout Connecticut. The incumbent serves as a primary departmental liaison with University offices, external clinical and practice sites, faculty committees and other stakeholders.

The position requires substantial independent judgement, discretion, problem-solving, organization, and follow-through. The incumbent must interpret and apply University policies and procedures, coordinate multiple concurrent processes and deadlines, maintain confidential records, identify and resolve administrative issues, and ensure that departmental activities are completed accurately and in compliance with University policies and procedures.

DUTIES AND RESPONSIBILITIES

• Coordinates faculty review, evaluation, and development processes, including annual reports, merit reviews, workload reporting, Individual Development Plans (IDPs), annual performance evaluations, and monthly faculty meetings; tracks timelines and completion.
• Collects, validates, analyzes, and reports faculty merit and workload information; maintains records and prepares reports and supports documentation.
• Coordinates the Department's promotion, tenure, and reappointment (P(T)R) process by tracking requirements, timelines, review activities, and submission of materials to the Dean's Office.
• Serves as a resource to full-time, part-time, adjunct, and volunteer faculty regarding University and departmental policies, procedures, deadlines, and faculty-related processes.
• Coordinates appointment, hiring, and employment processes for adjunct, volunteer, and other non-regular faculty, including instructional appointments, Special Payroll transactions, Dual Employment requests, and joint appointments; prepares documentation and monitors approvals.
• Supports faculty recruitment and separation activities, including search logistics, candidate communications, onboarding and offboarding, records management, equipment recovery, and related personnel transactions.
• Coordinates agreements and affiliations with external practice sites and partners, including MOUs, contracts, and affiliation agreements; tracks renewals, documentation, and compliance requirements.
• Serves as a liaison among faculty, external practice sites, and University offices to facilitate communication, resolve issues, and support compliance and operational needs.
• Coordinates operational support for faculty and departmental activities at the Storrs campus and external practice sites, including workspace, technology, equipment, access, and other resources.
• Maintains departmental records, databases, inventories, and tracking systems related to faculty activities, University assets, compliance requirements, and departmental operations.
• Provides support for departmental purchasing and travel activities, including ProCard transactions, procurement, travel reimbursements, and documentation review; maintains related financial records.
• Coordinates departmental meetings, events, and special projects, including scheduling, communications, agendas, meeting materials, facilities, technology, parking, and other logistics.
• Manages departmental communications and information distribution through approved University channels; maintains contact and distribution lists, responds to inquiries, routes correspondence, and serves as a resource for faculty, staff,

MINIMUM QUALIFICATIONS

1. Bachelor’s degree and two years of related experience or associate’s degree and three to four years of professional-based experience.
2. At least two years of administrative experience.
3. Experience with Microsoft Office Suite, including Excel, Word, and Outlook.
4. Demonstrated experience independently resolving problems and exercising judgment regarding administrative details and procedures.
5. Demonstrated experience working with multiple levels of employees, and internal and external offices.
6. Demonstrated organizational skills, including experience prioritizing, multi-tasking, and following-through on tasks.
7. Experience coordinating administrative, personnel, academic, or operational processes involving multiple stakeholders and competing deadlines.
8. Experience with scheduling meetings and events.
9. Demonstrated written and oral communication skills.

PREFERRED QUALIFICATIONS

1. Experience working in higher education.
2. One year or more experience in an office involving faculty support.
3. Experience with recruitment and hiring.
4. Experience with online travel booking and expense systems.
5. Knowledge of faculty promotion, tenure, and reappointment procedures.
6. Experience working in a healthcare, medical, or pharmacy setting or academic environment.

COMPENSATION AND BENEFITS

The hiring range for this position is $53,943 to $70,126. An offer of employment, if made, will be commensurate with the successful candidate’s skill and experience, as determined by the University.

For more information about benefits and other offerings available to University employees, we encourage you to review the Human Resources website and explore the sections under the Benefits & Leaves header at the top of the page. Under Benefits & Leaves, select Benefits to access an overview as well as additional information on topics such as paid time off, benefits, retirement, and other resources.  As you explore these pages, please note that this position is covered by the University of Connecticut Professional Employees Association (UCPEA) and look for information specifically identified for UCPEA, as provisions may vary by employee group.

APPOINTMENT TERMS

This position is a full-time, 12-month, permanent position. The selected incumbent must have the ability to work on occasional nights and weekends.

Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY

Please apply online at Faculty and Staff Positions, Search #499879 to upload a resume, cover letter, and contact information for three (3) professional references. Applicants must clearly demonstrate how they meet the stated minimum qualifications, and any preferred qualifications they may possess, in their application materials.

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on November 11, 2026.

All employees are subject to adherence to the State Code of Ethics.

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, ethnicity, religion, age, sex, marital status, national origin, ancestry, sexual orientation, genetic information, physical or mental disabilities, veteran’s status, status as a victim of domestic violence and/or sexual assault and/or trafficking in persons as defined by Connecticut law, prior conviction of a crime, workplace hazards to the reproductive systems, or gender identity or expression.

The University of Connecticut is an AA/EEO employer including for Disability and Veteran status.