Job Description

Title: Administrative Procurement Officer

Location: Nashville, TN - Hybrid

Duration: 7 Months – (7.5 hrs Daily)

Key Skills

Government Procurement | Purchase Orders | Requisitions | pCard Reconciliation | Accounts Payable | ERP Systems | Advanced Excel | Vendor Management | Invoice Processing | Inventory Management | Procurement Compliance

Position Summary

The General Administrative Procurement Officer (IT) is responsible for managing day-to-day procurement and purchasing activities in compliance with applicable departmental, state, and federal regulations. The role involves processing requisitions, purchase orders, invoices, pCard transactions, vendor coordination, procurement documentation, and inventory management while ensuring accuracy, budget compliance, and efficient use of state resources.

Required Qualifications

• Minimum of five (5) years of government purchasing or procurement experience, preferably within a government agency.
• Strong knowledge of requisitions, purchase orders, vouchers, government pCard procedures, and procurement workflows.
• Experience with high-volume data entry, transaction processing, accounts payable, invoice processing, and monthly credit card reconciliation.
• Proficiency in ERP systems and advanced Microsoft Excel.
• Strong communication, analytical, organizational, and problem-solving skills.
• Ability to work independently, research incomplete information, exercise sound judgment, and maintain accurate electronic records.
• Familiarity with NASPO ValuePoint and cooperative purchasing agreements is preferred.

Key Responsibilities

• Process and review purchase requisitions, purchase orders, vouchers, invoices, and service contracts.
• Ensure all purchases comply with government procurement policies, regulations, and available budget requirements.
• Research vendors, product specifications, and pricing to support competitive purchasing and cost-effective decisions.
• Perform invoice processing, payment monitoring, and monthly pCard reconciliation.
• Identify and resolve purchasing discrepancies, ordering errors, and vendor payment issues.
• Coordinate with vendors and internal departments regarding orders, deliveries, invoices, and procurement concerns.
• Maintain accurate procurement records, reports, inventory information, and state property documentation.
• Monitor contract periods, renewal dates, and expiration timelines to ensure compliance with established procedures.

Preferred Experience

Experience with IT-related procurement, government purchasing systems, NASPO/cooperative agreements, and public-sector procurement procedures.

Please send resumes to usjobs@mavensoft.com to apply.