How you move is why we’re here. ®
Now more than ever.
Get back to what you need and love to do.
The possibilities are endless...
Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximizethe abundant opportunities for growth and success.
If this describes you then let’s talk!
HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.
Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.
Emp Status
Regular Full time
Work Shift
Compensation Range
The base pay scale for this position is $30.77 - $46.84. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.
Key Responsibilities
Administrative & Operational Support
Support daily administrative operations for physician practices.
Manage physician academic and clinical calendars.
Manage physician clinical sessionaltemplate change requestssubmissions
Manage physician office shared email inboxes.
Manage the Service Line General Admin shared email inbox and in-basket
Oversee EpicIn-Basket and Secure Chat pools.
Manage officesupplyinventory and coordinate ordering.
Retrieve and distribute departmental mail.
Schedule patient appointments according to physician protocols.
Provide appointment preparation instructions.
Maintainaccuratescheduling records.
Monitor Epic In-Basket for scheduling requests.
Financial & Vendor Coordination
Oversee practice-related expenses.
Manage purchase ordersinWorkday.
Maintain vendor relationships and coordinate payments.
Track time studies for physicians and staff.
Academic & Physician Support
Maintain physicians’ CVs and publication records.
Manage academic memberships and external partnerships.
Submit physician expense reimbursements.
Coordinate onboarding for academic visitors and traveling physicians.
Monitor CME requirements and clinical license renewals.
Maintain physician credentialing documentation.
Meeting & Event Coordination
Prepare presentations and materials for meetings.
Draft correspondence and communications.
Prepare meeting agendas andassistwith meeting minutes.
Coordinate academic and clinical events.
Communication & Collaboration
Manage phone calls, emails, and correspondence.
Facilitate communication across departmental pods.
Assistwith cross-coverage and training within the administrative pod structure.
Qualifications
Education:High school diplomarequired;Associate’s orBachelor’sdegree preferred.
Experience: Minimum2 - 4years of administrative or office management experience supporting physician practices.
Skills & Competencies
Proficiencyin Microsoft Office Suite and Outlook calendar management
Familiarity with Epic, Workday, and Dimensions preferred
Strong organizational, communication, and interpersonal skills
Ability to manage multiple priorities
High levelof professionalism and discretion
Non-Discrimination Policy
Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.
HSS is the world’s leading academic medical center focused on musculoskeletal health. At its core is Hospital for Special Surgery, nationally ranked No. 1 in orthopedics (for the 16th consecutive year), No. 3 in rheumatology by U.S. News & World Report (2025-2026), and the best pediatric orthopedic hospital in NY, NJ and CT by U.S. News & World Report “Best Children’s Hospitals” list (2024-2025). In a survey of medical professionals in more than 20 countries by Newsweek, HSS is ranked world #1 in orthopedics for a fifth consecutive year (2025).
Founded in 1863, the Hospital has the lowest readmission rates in the nation for orthopedics, and among the lowest infection and complication rates. HSS was the first in New York State to receive Magnet Recognition for Excellence in Nursing Service from the American Nurses Credentialing Center five consecutive times. An affiliate of Weill Cornell Medical College, HSS has a main campus in New York City and facilities in New Jersey, Connecticut and in the Long Island and Westchester County regions of New York State, as well as in Florida.
