Job Description

Job Location: Admin Office - Lynnwood, WA 98036
Position Type: Full TimeEducation
Level: Not Specified
Salary Range: $26.50 - $30.00 Hourly

Travel Percentage: None
Job Shift: Day
Job Category: Admin - Clerical

Summary
Whirlwind Lot and Land Care is currently hiring a full-time Administrative & Operations Specialist to join our administrative office in Lynnwood, WA. This role provides operational, administrative, recruiting, and coordination support to the VP of Finance and VP of Client Services while assisting cross-functional teams, including accounting, recruiting, project administration, and client services.
The ideal candidate is highly organized, detail-oriented, proactive, and comfortable balancing multiple priorities in a fast-paced environment. This position serves as a key operational bridge between day-to-day administrative staff and executive leadership, providing overflow support, project coordination, and cross-functional assistance to help maintain efficient business operations across departments.
Job Duties
- Coordinate recruiting, onboarding, certification tracking, and employee administrative functions, including interview scheduling for management, candidate communication, onboarding documentation, employee records management, training/certification compliance, and ongoing employee support
- Coordinate new contract setup, review, processing, tracking, and operational support while assisting the Client Services and Accounting teams with administrative and daily operational functions, including invoicing, scheduling coordination, customer communication support, and document management
- Assist with accounting, finance, and contract administration functions, including QuickBooks support, reporting assistance, contract processing, and operational recordkeeping
- Assist with project setup, tracking, reporting, and administrative coordination while supporting operational procedures and workflow improvements
- Maintain organized operational files, reports, employee documentation, and company recordkeeping systems
- Support leadership with special projects, operational initiatives, and continuous improvement efforts as assigned
- Promote professionalism, organization, teamwork, and operational efficiency throughout the company
- Serve as a key support resource between administrative staff and executive leadership by assisting with workload overflow, operational coordination, special projects, and cross-functional departmental support as needed
- Perform additional administrative, operational, project coordination, and support duties as assigned by executive leadership, including the VP of Finance and VP of Client Services, to support company operations and business objectives.

QualificationsEducation & Experience
- 3 or more years of administrative, operations, HR coordination, project coordination, or office management experience preferred
- Experience supporting finance, accounting, recruiting, human resources, or client services functions preferred
- Proficiency with QuickBooks and/or accounting software required
- Strong organizational, communication, multitasking, and problem-solving skills
- Proficiency in Microsoft Office Suite required
- Ability to manage multiple priorities, deadlines, and confidential information
- Ability to work independently and collaboratively in a team environment
This Company participates in E-Verify
Benefits
Our employees are the backbone of our company. We offer a comprehensive benefits package which includes:
- Medical Insurance
- Dental Insurance
- Vision Insurance
- 401(k) with Company Matching
- Paid Time Off
- Paid Holidays:
- - New Year's
- - Memorial Day
- -  4th of July
- -  Labor Day
- -  Thanksgiving
- - Christmas.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully