Job Overview

We are looking for a proactive and dependable Administrative & Operations Coordinator to support daily operations at our Ecuador office. This role combines administrative oversight with hands-on responsibility for IT systems, facility readiness, and workforce monitoring, ensuring everything runs efficiently and without disruption.

Key Responsibilities

1. Facility & Power Management

• 
  Perform monthly maintenance of the office power generator, including oil changes and routine checks

• 
  Ensure generator readiness and reliability during outages

• 
  Review and maintain the power outage backup plan

2. IT & Workplace Setup

• 
  Verify proper use and setup of dual-screen (2nd monitor) workstations for all employees

• 
  Conduct and document regular internet speed tests

• 
  Report and escalate any technical or connectivity issues

3. Time & Productivity Oversight

• 
  Manage and monitor TimeClockWizard for attendance and activity tracking

• 
  Review employee screenshots and time logs to ensure compliance

• 
  Flag inconsistencies and report findings to management

4. Administrative & CRM Updates

• 
  Maintain employee records such as birthdays and work anniversaries in Zoho CRM

• 
  Support internal tracking, reporting, and operational organization

Work Setup

• 
  Requires routine physical checks and coordination across teams

This role is critical to maintaining operational stability, employee accountability, and office efficiency.

Requirements

Qualifications

• 
  Experience in administrative, operations, or IT support roles

• 
  Basic understanding of computer systems, internet performance, and troubleshooting

• 
  Familiarity with time-tracking or monitoring tools is a plus

• 
  Strong attention to detail and accountability

• 
  Ability to work independently and follow structured processes

------------------------------------------------------------------------------------------------------------------------------------------------------------