Job Description

Posting number: 2026-02119

Department: Office of the Vice President for Research and Innovation System

Job classification: ADMINISTRATIVE SUPPORT

Posting type: Open

Categories: Administration, Accounting and Finance

Summary

Title: Administrative Officer

Position Number: 0078836, 81652)

Hiring Unit: Office of the Vice President of Research and Innovation (OVPRI)

Location: UH System Offices

Date Posted: October 5, 2026

Closing Date: October 18, 2026

Band: B

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities

(NOTE: ** denotes Essential Functions)

• **Serves as Administrative Officer for the Office of the Vice President for Research and Innovation (OVPRI), reporting to the Senior Administrative Officer.
• **Responsible for managing General, Special, Revolving, Extramural, and UH Foundation funds, and supports the OVPRI Fiscal and Administrative Operations in developing an overall fiscal plan for various system-wide programs and offices.
• **Responsible for providing a full range of fiscal and administrative support services in compliance with State, University, RCUH, and other relevant guidelines to include: financial accounting; budget formulation and execution; cost proposals; contracts and grants management; property and equipment management; procurement and personnel processing.
• **Responsible for providing coordination and operational administration and support for various system-wide programs and offices under the OVPRI, including, but not limited to: travel documents/support; programmatic reporting; scheduling and coordination of meetings and/or events; and coordination of special projects to meet programmatic goals.
• **Assists with communicating information on program activities to internal and external partners and constituents.
• **Ensures compliance with all relevant regulations, policies, procedures, and other guidelines applicable to financial, fiscal, and personnel matters, and advises the programs/offices on such matters.
• Other duties as assigned.

Minimum Qualifications

• Possession of a baccalaureate degree in Business Administration, Accounting or a related field and three (3) year of progressively responsible professional experience with responsibilities for financial management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Considerable working knowledge of principles, practices and techniques in the assigned financial, government accounting, and/or purchasing/contract management areas as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with financial or government accounting, purchasing/contracting management and payments.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Desirable Qualifications

• Knowledge and experience using any of the UH Financial Management Systems.
• Knowledge of the policies and procedures of UH, Research Corporation of the University of Hawaii, and UH Foundation.

To Apply:

Select the "Apply" button in the top right corner of the screen; first-time NeoGov users will need to create an account. Please ensure your application includes the following materials:

• Cover Letter: A letter detailing your interest and how you meet both the minimum and desirable qualifications. All minimum qualifications must be met by the closing date to be considered.
• Resume/CV: A current professional resume or curriculum vitae.
• Professional References: The names, telephone numbers, and email addresses of three (3) professional references.
• Unofficial Transcripts: Copies of unofficial transcripts are required for the application, though official versions must be provided upon hire. Please note that copies of diplomas and academic summaries are not acceptable substitutes.
• Foreign Credential Evaluation: For degrees earned outside the U.S., you must provide a course-by-course analysis and equivalency statement from a NACES-member agency at your own expense.

Important Note: To protect your privacy, do not include any photos, Social Security Numbers, or dates of birth in your packet. Only the most recent application will be reviewed, and all submitted materials become the property of the University of Hawai’i. Please ensure all documents are complete and legible to be considered by the search committee. Incomplete applications will not be considered.

Inquiries:

Kory Yonemoto, kyonemot@hawaii.edu

Examples of duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/