A growing and fast-paced organization is seeking a proactive and detail-oriented Administrative Officer and Personal Assistant (PA) to provide comprehensive administrative and executive support across the business! The successful candidate will possess excellent organizational, communication, and multitasking abilities, with the capability to efficiently manage daily operations while directly supporting the CEO. This role requires a highly professional individual who can prioritize tasks effectively, maintain confidentiality, and ensure smooth coordination across internal teams and external stakeholders.
About the Company
Our client is a well-established and fast-growing digital services company that values professionalism, efficiency, and seamless day-to-day operations. We are looking for a highly organized and proactive Personal Assistant to support the CEO and contribute to the smooth running of the business. If you thrive in a fast-paced environment, have excellent communication and coordination skills, and enjoy managing multiple priorities with precision and discretion, this role is for you!
Key Responsibilities
Warmly greet business clients and guests with professionalism
Manage incoming phone calls, messages, and inquiries promptly, directing them to the appropriate departments or individuals
Process and allocate incoming emails to the appropriate department
Handle internal employee queries
Coordinate the CEO’s schedule, including arranging meetings, appointments, and travel logistics, while ensuring timely reminders
Maintain updated company schedules and the CEO’s calendar to facilitate smooth daily operations and time management
Organize all company-related proceedings in regard to any events, training sessions, conferences and seminars
Coordinate effectively with external organizations, suppliers, and stakeholders as necessary
Maintain and update company databases and records
Establish and maintain an organized documentation and filing system for easy access to important information
Assist in document management and financial record-keeping tasks, ensuring accuracy and compliance
Prepare regular reports on expenses and office budgets
Generate reports, presentations, and briefs as required
Manage office supplies inventory and ordering, ensuring efficient stock levels
Provide ad hoc administrative support as requested by the CEO or management team
Requirements
Any work experience/background as an Administrative Officer, Administrator or similar role
High level of computer literacy skills, including Google Docs, Sheets and Slides
Strong problem-solving and organization skills
Excellent communication skills with close attention to detail
Ability to properly manage tasks and time
Advanced knowledge of the English language (both verbal & in writing) - any other language will be considered as an advantage
Benefits
Competitive remuneration package
Performance-based bonus scheme
Provident Fund Scheme
7.5-hour workday and a 30-minute break (flexible schedule)
Free coffee, fruits, and refreshments
Up to 25 days of annual leave plus public holidays
5 days of paid sick leave
Postpartum support program and newborn baby gifts
Parental leave allowance
Modern, centrally located offices
Continuous professional development and on-the-job training
Diverse and friendly team environment
Flexible work arrangements and remote work options
Keep leadership organized in a fast-paced digital environment!
