Job Description

Department

Department of Corrections

Division

Clerical/Administrative Support/Data Entry

Salary

$61,474.00 - $70,632.00

Job Profile

JC-02591200-89 - Administrative Officer (RIPPA - Supervisors Counselors DOC, DCYF)

Scheduled Work Days & Work Hours

Monday-Friday; 8:30am-4:00pm (Non-Standard Work Week)

Job Requisition Number

JR104128 Administrative Officer (Open)

Pay Grade

C00324 A

Classification

Administrative Officer

Class Definition

GENERAL STATEMENT OF DUTIES: To assist the head of a department, agency or division by relieving such superior of complex administrative duties and responsibilities that are directly related to the primary function of the agency and purpose of the work of said superior; and to do related work as required.

SUPERVISION RECEIVED: Works under the general supervision of a superior who is usually an agency head, with wide latitude for the exercise of independent judgement in the performance of assignments; work is subject to review for conformance to policies, rules and instructions.

SUPERVISION EXERCISED: Supervises and coordinates the work of subordinates assigned to assist in administrative tasks.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

• To assist the head of a department, agency or division by relieving such superior of complex administrative duties and responsibilities that are directly related to the primary function of the agency and purpose of the work of said superior.
• To study and analyze operational procedures and prepare detailed and comprehensive reports of findings and recommendations.
• To work with the Division of Methods, Research and Office Services on method studies and to implement changes approved by the agency head.
• To perform varied public relations duties such as preparing news releases and writing and delivering speeches, and meeting with community groups to explain agency programs and engender public interest and participation.
• To assist a superior by performing administrative tasks and research in preparation of the agency’s annual budget.
• To supervise the performance of the work of a staff engaged in providing administrative supporting services including personnel, budget, fiscal and supply.
• To coordinate the flow of work among the various units within the agency and; to assign or reassign space, equipment, supplies and personnel as necessary, to expedite the flow of work.
• To handle important and routine correspondence.
• To do related work as required.

REQUIRED QUALIFICATIONS FOR APPOINTMENT:

KNOWLEDGES, SKILLS AND CAPABILITIES: A working knowledge of the principles and practices of public administration; a working knowledge of the principles and practices of modern office management and the ability to apply this knowledge in supervising and coordinating the work of a staff engaged in performing administrative supporting services; the ability to prepare reports and findings, conclusions, and recommendations; the ability to write and deliver speeches to groups; and related capacities and abilities.

EDUCATION AND EXPERIENCE:

Education: Such as may have been gained through: graduation from a college of recognized standing; and

Experience: Such as may have been gained through: employment as a staff assistant to an agency head or as a technician in a staff service of a large organization involved in making administrative studies and analyses.

Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Supplemental Information

This Administrative Officer position is assigned to the Rhode Island Parole Board and its Sex Offender Community Notification (SOCN) Unit. The position provides administrative and operational support for statutory public-safety and quasi-judicial functions, including Parole Board projects and proceedings, Sex Offender Board of Review and sex offender community-notification activities.

Candidates must have the ability to independently manage a substantial workload, provide strong administrative support, take initiative, exercise independent judgment, identify potential issues, and plan a course of action. Candidates must also have excellent analytical and organizational abilities, oral and written communication skills, and a high level of attention to detail. Candidates must have the ability to work with new technology and proficiency with Microsoft Word, Excel and Outlook are a must.

The assignment involves handling sensitive and confidential criminal-justice information and requires discretion, accuracy, and follow-through. The work is deadline-driven and may include support for hearings, meetings, records, notices, reports, correspondence, administrative projects, and other time-sensitive activities. Duties may require work in, or coordination with, secure correctional facilities.

Experience in criminal justice, corrections, courts, law enforcement, or another governmental or highly regulated environment is preferred but not required.

State of Rhode Island is an Equal Opportunity/Diversity Employer.

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.

Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.