Job Description

Job responsibilities:
- Provide administrative support to ensure efficient operation of the office.
- Manage and coordinate schedules, meetings, and appointments for senior management.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Maintain and organize office records, files, and databases to ensure accuracy and accessibility.
- Handle incoming and outgoing communications, including emails, phone calls, and mail.
- Coordinate travel arrangements, including booking flights, accommodations, and itineraries.
- Monitor and manage office supplies inventory and place orders as necessary.
- Assist in the preparation and execution of company events, meetings, and conferences.
- Ensure compliance with company policies and procedures in all administrative tasks.
- Act as a liaison between departments to facilitate smooth communication and workflow.

Job requirements:
- Bachelor’s degree in Business Administration, Management, or a related field.
- 2-5 years experience as an Administrative Officer / Assistant in financial industry.
- Strong organizational and time-management skills with the ability to multitask effectively.
- Excellent written and verbal communication skills in both English, Mandarin and Cantonese.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Attention to detail and a high level of accuracy in work output.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong problem-solving skills and the ability to work independently or as part of a team.
- Familiarity with office management procedures and basic accounting principles is a plus.
- Flexibility and adaptability to work in a fast-paced and dynamic environment.