Job Description

General Information

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Work Location: Los Angeles, CA, USA

Onsite or Remote

Flexible Hybrid

Work Schedule

Monday - Friday, 8:00am - 5:00pm; hours may vary.

Posted Date

09/11/2026

Salary Range: $33.81 - 53.93 Hourly

Employment Type

2 - Staff: Career

Duration

Indefinite

Job #

32876

Primary Duties and Responsibilities

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This position will serve as administrative support for faculty and office management. Receives and screens all telephone calls, responding independently when possible, referring calls to other resources when appropriate. Reviews and screens incoming correspondence, preparing responses independently when possible. Manages faculty calendars with full authority to determine scheduling priorities. Schedule meetings, as needed. Responsible for special projects and other activities, as requested, such as ordering office supplies, conference room calendaring, sorting and distributing mail, greeting and directing office guests. Positions requires staff to be 100% on site.

Hourly Salary Range: $33.81 - $53.93

Job Qualifications

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Required:

• Bachelor's degree and/or equivalent combination of education and experience.
• 5 years minimum of Business operations and/or administration experience.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel , and PowerPoint).
• Analytical skills sufficient to interpret and apply University and campus policies; define problems; formulate logical conclusions, recognize alternatives.
• Strong written skills to prepare accurate, concise, and clear reports and document.
• Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written.

Preferred:

• Knowledge of academic and/or administrative structure of institutions of higher education.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

Current/former UC employees are subject to a personnel file review.