Job Description

General Information

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Work Location: Los Angeles, CA, USA
Onsite or Remote
Flexible Hybrid
Work Schedule
Monday-Friday, 8:00am-5:00pm
Posted Date
04/21/2026
Salary Range $32.2 - 51.36 Hourly
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
30043

Primary Duties and Responsibilities

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The Department of Medicine is seeking an motivated Administrative Officer to provide high-level executive and operational support to senior leadership, including the Department Chair, Dean, and/or Chief Administrative Officer. Under general direction, this role performs complex professional and analytical work in support of departmental priorities. Responsibilities include reviewing and synthesizing reports and data, conducting special studies and projects, and supporting a wide range of administrative and operational initiatives—often with department-wide, cross-functional, and/or significant financial impact.

The Administrative Officer prepares clear, effective written reports and presents findings and recommendations to senior leadership, as well as internal and external stakeholders. This position requires both broad and in-depth knowledge of administrative principles, strong analytical capabilities, and a thorough understanding of organizational policies and procedures. The incumbent is expected to independently apply a variety of management analysis techniques to evaluate processes, identify opportunities for improvement, and support strategic decision-making.

Hourly range: $32.20-$51.36

Job Qualifications

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Required:

• High School Diploma or GED or equivalent combination of education & experience
• 5 years minimum of Business operations and/or administration experience
• Ability to use high-level discretion and maintain a high level of confidentiality
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Analytical skills sufficient to interpret and apply University and campus policies; define problems; formulate logical conclusions, recognize alternatives
• Strong written skills to prepare accurate, concise, and clear reports and document
• Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written

Preferred:

• Knowledge of academic and/or administrative structure of institutions of higher education

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.