Job Description

Who we are

Founded in 1978, Al Marwan Group is a diversified organization serving the construction, heavy machinery, Oil & Gas, real estate, developments and Hospitality sectors across the GCC. The Group operates through multiple business units and subsidiaries, delivering integrated solutions supported by strong operational expertise and a well-established regional presence.

The Administrative Manager is responsible for overseeing and managing the full unit sales registration process using the Yardi system, ensuring that all sales documentation is accurate, complete, compliant, and properly recorded. The role supervises administrative staff, coordinates closely with Sales, Finance, Legal, and Customer Service teams, and ensures timely, error-free registration of unit sales.

Key Responsibilities

The key duties and responsibilities of the Administrative Assistant include, but are not limited to:

• Supervise and manage the end-to-end unit sales registration process using the Yardi system

• Ensure all sales contracts, reservation forms, payment schedules, and supporting documents are accurate, complete, and compliant with company policies and regulatory requirements

• Review, verify, and approve data entries in Yardi related to unit sales and customer records

• Coordinate with Sales, Finance, Legal, and Customer Service teams to resolve discrepancies or missing documentation

• Monitor registration timelines and ensure the timely completion of all unit registrations

• Maintain organized, accurate, and up-to-date physical and digital filing systems

• Generate regular reports from Yardi on sales registration status and outstanding issues

• Train, guide, and supervise administrative staff involved in the sales registration process

• Ensure compliance with internal controls, audit requirements, and applicable regulatory standards

• Handle escalations related to documentation errors, system issues, or customer complaints

Required Skills & Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field

• 3–6 years of experiencein real estate administration, sales registration, or property management

• Strong working knowledge of Yardi (mandatory)

• Excellent attention to detail and strong document control skills

• Proven leadership and team supervision capabilities

• Fluent in Arabic and English.

• Ability to manage multiple transactions and meet tight deadlines simultaneously

• Strong working knowledge of Google Workspace (Gmail, Drive, Docs, Sheets, Slides, Calendar, Chat, Meet)