Job Description

Coldwell Banker Realty Hawaii is seeking an Administrative Manager.

The Administrative Manager oversees the general administration and operations of our real estate sales office, supporting the Branch Manager and ensuring smooth front-end and back-end operations. This role is crucial for the office's growth and success. Candidates should be proactive, organized, and adept at multitasking. Prior real estate experience is a plus but not required.

Please note: This role is 100% in-office in our Windward office location in Kailua, HI.

Key Responsibilities:

• Staff Management: Interview, hire, train, and manage Branch Office Staff. Prepare schedules, approve timecards, and conduct performance reviews.
• Transaction Management: Oversee administrative aspects of real estate transactions, ensuring all documents are complete and records are up-to-date.
• Agent Support: Assist with agent recruiting, onboarding, and training on CB tools and systems. Educate agents on office equipment and procedures.
• Office Management: Organize office events, manage social media, oversee office supplies and maintenance, and handle accounts payables and receivables.
• Licensing: Monitor and coordinate timely renewals of real estate licenses.
• Company Initiatives: Coordinate training on new tools, communicate changes, and assist agents with their web profiles and marketing tools.
• Technology: Maintain proficiency in office technology, troubleshoot issues, and provide training.

Job Requirements:

• Minimum of 3 years of office management/supervisory experience in a customer-centric business preferred.
• Understanding of the real estate industry and its sales process preferred.
• Excellent customer service, problem-solving, and communication skills.
• Ability to multitask, prioritize, and adapt in a fast-paced environment.
• Strong organizational and time management skills.
• Attention to detail and ability to handle confidential information.
• Proficiency in Microsoft Office and knowledge of social media and real estate software preferred.
• This is an onsite position in the Branch Office.

Coldwell Banker® is one of the world’s leading brands for the sale of million-dollar-plus homes and one of the largest residential real estate brokerage franchisors, with approximately 2,800 franchise and company owned offices and over 99,000 independent sales associates in the United States, Canada and 40 other countries. Coldwell Banker is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc. (NYSE: HOUS) is moving real estate to what's next. Home to some of the most recognized brands in real estate  Better Homes and Gardens® Real Estate,  Century 21®,  Coldwell Banker®,  Coldwell Banker Commercial®,  Corcoran®,  ERA®, and  Sotheby's International Realty® , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world.

At Anywhere, we are empowering everyone’s next move – your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent – strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people-first culture, which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report

We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including:

• Great Place to Work
• Forbes World's Best Employers
• Newsweek World's Most Trustworthy Companies
• Ethisphere World's Most Ethical Companies