Job Description

Administrative Location Lead

Application Deadline: 31 May 2026

Department: People&Culture

Employment Type: Full Time

Location: Kyiv

We're looking for someone who will make our Kyiv office a place people actually want to come to. Not just because there's coffee and comfortable chairs — but because of the great people, lively atmosphere, and everything running smoothly.
This is a role for someone who naturally becomes the heart of office life: notices what the team needs, organizes the space and events, captures great moments for content — all while keeping every administrative process under control.
Three areas of responsibility: community support and corporate culture, office administration, team life content and representative function.
This is an in-person role. You need to be in the office, because your presence is what makes this role possible.
Format: flexible schedule, office-based in Kyiv. Hours: 5 days/week, 10:00–19:00.

Key Responsibilities

1. Administration:

• Publish ready-made content according to the content plan
• Respond to messages and comments
• Keep pages active
• Track company mentions and reposts

2. Office Content:

• Capture genuine moments in the office — workdays, activities, casual interactions
• Shoot photos and videos on a smartphone following scripts for the "about the team" series
• Basic editing: cropping, color correction, captions
• Suggest content ideas and involve the team in creating live content

3. Administrative Foundation

• Ensure the office always has supplies, working equipment, cleanliness, and meeting rooms ready for use — following checklists
• Welcome guests and clients, organize business visits
• Find contractors and suppliers, check the quality of their work — and replace those who underperform
• Track office expenses and manage the budget
• Coordinate cleaning services, contractors, and suppliers
• Handle correspondence and administrative requests
• Maintain documentation, structure and organize information so anyone can use it

Skills, Knowledge and Expertise

Must-have

• You figure things out and find solutions. When something goes wrong or the answer isn't obvious — you don't wait for someone to guide you. You analyze the situation, look for options, make a decision, or know who to turn to
• You juggle many tasks at once and drop nothing. Deadlines, details, agreements — all under control
• English level - B2
• You can delegate and get results. Whether it's a contractor or a colleague — you communicate clearly, follow up on execution, give feedback
• You're easy to be around. Equally comfortable with the team, guests, and contractors — you find a way with all kinds of people
• Action is your default. You see what can be improved and go do it, without waiting for someone to ask
• Detail-oriented and accountable. If you commit to something — it gets done
• Confident working with Google Workspace (Sheets, Docs, Calendar)
• Basic understanding of SMM (Instagram, LinkedIn, Threads)

Nice to have:

• Experience in event management or content creation
• Experience working with Notion
• An eye for a good shot — you understand light and composition