Job Description

Job Title: Administrative Legal Assistant

About the Client: is a U.S.-based civil litigation defense law firm founded in 1999. The firm was built on the idea of providing efficient, high-quality legal representation with strong local jurisdiction expertise and cost-effective service for clients across multiple industries. Over the years, F&P has grown into a multi-office practice serving clients throughout the Mid-Atlantic region, with a focus on delivering practical legal solutions backed by experienced attorneys and a collaborative team environment.

The Administrative Assistant provides legal administrative support to attorneys and paralegals, including document formatting, file management, calendar updates, phone coverage, electronic court filing, and general office support. The ideal candidate has strong Microsoft Office skills, excellent communication, attention to detail, and preferably law firm experience.

Key Responsibilities:

• Drafting and formatting letters
• Scanning and saving documents the document management system in a proficient manner
• Familiarity with legal practice management systems (ideally PracticeMaster)
• Answering and directing attorneys' phone calls
• Keeping attorneys' calendars up to date
• Open and closing files
• Converting documents from pdf to MS Word format
• Formatting Discovery
• Electronic court filing
• Receiving and sending mail
• Receptionist coverage as per the rotating schedule
• All other duties as assigned

Qualifications

• Minimum Education Requirements: Associate degree or equivalent years of experience
• Minimum Work Experience: 3+ years administrative experience (law firm experience preferred)
• Experienced/skilled in computer systems in a Windows/Microsoft based environment
• Transcribing
• Ability to learn new software systems easily
• Demonstrated ability to articulate clearly and effectively
• Superior listening, oral and written skills

Success Factors


• Service oriented and has a sense of urgency and responsiveness.
• Operates with integrity and honesty.
• Treats others how they would want to be treated.
• Displays a positive, constructive, can do attitude.
• Eager to learn and contribute to the success of the organization
• Uses sound judgment and discernment skills.
  
• Takes ownership for one's own performance and is actively engaged in becoming proficient at their job and being held accountable.
• Able to understand how one's tasks and responsibilities are related to other departments, the company, and the local business industry.
• Receptive to criticism and direction.
• Works diligently and well under deadline pressures.
• Projects maturity and professionalism.
• Approaches problems as opportunities and searches for mutually beneficial solutions.

Schedule: 8:00 a.m. – 5:00 p.m. EST / 9:00 a.m. – 6:00 p.m. EST

Setup: Remote

Why Join STAFFVIRTUAL?

• Competitive compensation and benefits package

  • HMO Day 1 + FREE dependent coverage

  • Allowances

  • Attendance bonus

  • Paid time offs

• Company-provided work setup (laptop, monitor, accessories)

• Training, career growth, and global exposure

• A collaborative and supportive team culture

If you're a motivated, client-focused professional who's ready to grow with a company that values people and performance, we'd love to hear from you. Apply now and join our dynamic team at STAFFVIRTUAL!