Deadline for Applications
May 31, 2026
Hardship Level (not applicable for home-based)
D
Family Type (not applicable for home-based)
Family
Staff Member / Affiliate Type
Internship
Target Start Date
2026-07-01
Terms of Reference
The Administrative Intern, under the supervision of the Head of Administration, supports the Administration and HR teams in daily administrative and records management activities.
The role includes organizing, classifying, digitizing, and maintaining administrative records in both physical and electronic formats, as well as supporting filing systems and document control processes. The Intern will also assist in updating staff files, maintaining accurate documentation, and providing general administrative support to ensure smooth office operations.
The ideal candidate is highly organized, detail-oriented, and interested in administrative work. S/he should have strong computer skills and the ability to handle confidential information with discretion.
Duties and responsibilities
- Organize, classify, and maintain administrative and staff records (physical and electronic).
- Support digitization, scanning, and indexing of documents for electronic filing systems.
- Support the archiving of recruitment-related documentation.
- Assist in the management and archiving of contract extensions and ensure accuracy of related trackers.
- Liaise with UNDSS for staff access badge processing and updates.
- Verify and reconcile medical invoices with partner clinics for validation purposes.
- Provide general administrative support to the Administration and HR teams.
- Ensure confidentiality and proper handling of sensitive information.
- Perform any other related duties as assigned by the supervisor.
Desirable qualifications and skills
- Strong organizational skills and attention to detail
- Good computer skills, including MS Office and document management systems
- Interest in administrative work and records management
- Ability to handle confidential information with discretion
- Ability to work in a structured and multicultural environment
French
,
,
Arabic
,
English
,
Skills
Education
Certifications
Work Experience
Other information
This position doesn't require a functional clearance
Remote
No
UNHCR, the UN Refugee Agency, is a global organisation dedicated to saving lives, protecting rights and building a better future for people forced to flee their homes because of conflict and persecution.
We lead international action to protect refugees, forcibly displaced communities and stateless people.
We deliver life-saving assistance, help safeguard fundamental human rights, and develop solutions that ensure people have a safe place called home where they can build a better future. We also work to ensure that stateless people are granted a nationality.
We work in over 130 countries, using our expertise to protect and care for millions.
UNHCR’s greatest asset is our workforce. We work with passionate, talented and creative individuals who want to use their skills for good. Thanks to people like you, we can develop solutions that enable people who have been forced to flee to restart their lives and build better futures.
Current Opportunities
http://www.unhcr.org/careers.html
Meet UNHCR Staff
https://bit.ly/2EMZrlO
⚠️ Important notice: Our protection work extends to online spaces, which means we may hide/delete comments with hate/spam/profanity/misinfo/disinfo.
