Job Description

[What the role is]

The staff is responsible for office administration, secretariat duties, procurement, and records management. Additionally, they are required to develop and execute social media strategies.

[What you will be working on]

Manage Office Administration:

• Provide secretariat support.
• Compile reports, submissions, meeting agendas and follow-up actions.
• Organise Group/Division activities (e.g. staff events).

• File, manage and support records / documents.
• Maintain records inventory.

Manage Procurement:

• Put up and manage procurement through Electronic Business (GeBIZ)

• Monitor, execute, track the publication/award/contract variations/options. Examples raising approval of requirements, issuing Purchase Orders (POs) and publishing quotations/tenders and awards for goods and services.
• Handles procurement operations such as issuing POs, performing good receipts to ensure proper procurement of goods and services and facilitate payment to external parties.
• Performs good receipts to ensure proper procurement of goods and services and facilitates payment for DA contracts.

Administer Common-based Programmes

• Manage projects such as CDC Vouchers student engagement and other common based projgrammes.
• Update and consolidate progress reports.

• Develop and Execute Social Media Strategies

• Assist to implement, and manage our social media strategy to increase brand awareness and drive engagement.
• Assist to identify trends in social media space to develop content on short interesting videos imbued with the messaging to draw interest and engagement.
• Assist to increase followers in the social media channel e.g. TikTok.

[What we are looking for]