Job Description

General Information

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Work Location: Los Angeles, CA, USA
Onsite or Remote
Fully On-Site
Work Schedule
Monday through Friday, 8:00am to 5:00pm
Posted Date
11/25/2025
Salary Range $5908.33 - 12100 Monthly
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
27713

Primary Duties and Responsibilities

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Embark on an exciting journey as the Administrative Director of the UCLA-Charles Drew Center for Neuroscience and Society (CNS). With a $2 million annual budget under your purview, you'll drive strategic initiatives to enhance collaboration between UCLA and Charles Drew University. From shaping the pipeline of neuroscience and society scholars to coordinating educational programs, your leadership will shape the future of research and outreach.

This role, based in the esteemed Brain Research Institute at UCLA, offers a unique opportunity to lead cross-institutional efforts while overseeing day-to-day operations. Your responsibilities will range from financial management and faculty appointments to event coordination and partnership maintenance.

We're seeking a visionary leader who can streamline operations, supervise administrative staff, and foster collaborations with various academic and administrative units. If you're ready to make a tangible impact at the intersection of neuroscience and society, join us on this transformative journey.

Salary: $5,908.33 - $12,100 monthly

Job Qualifications

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REQUIRED

1. Demonstrated skill in employing fundamental counseling techniques to assist students in the resolution of problems; skill in interacting with persons of various social, cultural, economic, and educational backgrounds.
2. Detailed knowledge of University and departmental policies, procedures, and regulations as they pertain to degree programs.
3. Demonstrated working knowledge of NIH and other agencies for sponsored contracts & grants, and training grant, X-train, and F30/31 grants.
4. Demonstrated ability to process payroll for academics and staff following UCLA policies and procedures5.
5. Working knowledge of University’s on-line system including transfer of funds (TOF), purchasing (PAC), personnel and payroll (PPP/PTR) and query database (QDB-GL-PPP)
6. Skill in performing various accounting transactions such as debiting, crediting, reconciling expenses, preparing transfer of payroll and non-payroll expenses.
7. Demonstrated ability to process fellowship award transmittal on Go.Grad
8. Demonstrated working knowledge of the UCLA Graduate Division policies and procedures.
9. Working knowledge of the UCLA Student Information System (SIS)
10. Skill in tracking and budgeting funds and initiating/submitting timely and accurate financial transactions; ability to assemble, analyze, interpret and present financial or procedural data clearly and concisely.
11. Demonstrated knowledge of academic values, priorities and expectations; working experience in a large university culture.
12. Ability to interpret and apply UC, federal and state policies regarding contract and grant administration; experience submitting and managing NIH grants.
13. Demonstrated ability to plan large events.
14. Knowledge of university accounting and purchasing policies and procedures.
15. Knowledge of student-related university policies and procedures.
16. Experience managing an office and group processes in an academic environment.
17. Excellent analytical skills with the ability to review detailed work for critical inaccuracies.
18. Skill in hiring, supervising, training and reviewing staff.
19. Demonstrated knowledge of Microsoft Word, Excel, Access and PowerPoint.
20. Demonstrated ability to handle sensitive and confidential information regarding student and faculty with tact and discretion.

STRONGLY PREFERRED

1. Possess advanced degree/s, preferably with formal training in business management and medical/research education or equivalent work experience