Job Description

The Administrative Coordinator ensures efficient coordination across clinical operations and corporate support functions. This hybrid role bridges day-to-day healthcare operations and back-office corporate workflows, enhancing patient services and supporting strategic administrative processes. Additionally, he/she will support quality compliance activities, assist in accreditation processes, and maintain confidential records.

• Manage and coordinate calendars, meetings, and appointments for the assigned HOD.

• Handle incoming correspondence, emails, and phone calls, ensuring prompt responses and appropriate follow-up.

• Take and distribute meeting minutes, ensuring action points are recorded and followed up.

• Coordinates marketing events and campaigns, including conferences, seminars, and workshops.

• Prepare and format reports, presentations, and official documents as required.

• Organize and maintain confidential records, files, and databases.

• Assist in drafting and reviewing policies, memos, and internal communications.

• Arrange travel, accommodation, and logistics for the executives when required.

• Serve as the point of contact for external stakeholders, including vendors, government entities, and partner organizations, when required.

Ensure adherence to company policies and confidentiality standards.

• Bachelor’s degree (preferred)

• Minimum 1–2 years of experience in a similar role

• Excellent administrative and customer service skills

• Proficient in MS Office (Word, Excel, PowerPoint)

• Strong organizational, problem-solving, and communication skills

• Discretion and professionalism in handling confidential information

Fluent in English (Arabic preferred)