Job Description

Administrative Coordinator- Same Day Care Pav at Providence Mission Hospital in Mission Viejo, CA. This position is Part TIme and will work 8-hour Day shifts.

Providence Mission Hospital in Mission Viejo has received Magnet designation in 2012, 2017, 2021 and are in the process of earning our fourth designation in 2025! This is a prestigious designation from the American Nurses Credentialing Center (ANCC), which recognizes organizations that provide the highest-quality care.Only eight percent of hospitals nationwide have achieved Magnet designation. We are also recognized as one of the best regional hospitals in 18 types of care by U.S. News & World Report, including orthopedic and gastroenterological care. Our hospital is also honored with awards for cardiac surgery, gastrointestinal surgery, and excellence in women's services by Healthgrades and Newsweek.

Provides comprehensive secretarial and clerical services to ensure the smooth operation of the department. Oversees the admitting clerk activities in the unit.

Providence caregivers are not simply valued – they’re invaluable. Join our team at Mission Hospital Regional Medical Center and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Performs and maintains currency of essential competencies as required by specific area of hire and populations served:

• Provides courteous telephone response to all callers and ensures that calls are handles and routed appropriately and messages are accurately recorded.
• Coordinates and schedules services in a timely manner
• Inputs daily charges via computer and reviews daily log when received to assure accuracy
• Collects and distributes mail appropriately. This involves daily rounds to the hospital and certain doctor's offices
• Verifies insurance coverage with insurance companies and assures that admitting clerk inputs information accurately
• Acts as a receptionist for patients, patient families, physicians, hospital personnel, and visitors, responding to inquiries in a courteous and timely manner
• Inventories and orders appropriate department supplies and place them in proper area when they arrive
• Types all correspondence, policies and procedures, education plans, job descriptions, and Plan for Provision of Care accurately and in proper format
• Maintains office and office files in a systematic and organzied manner
• Work is performed according to established procedures but some independent judgement is required in scheduling and flow of activities

Required Qualifications:

• 3 years of secretarial experience.
• 1 year of medical insurance experience.

Preferred Qualifications:

• Coursework/Training: College/vocational education.
• Coursework/Training: Medical Terminology training.
• Hospital/doctor office experience.

Why Join Providence?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.