Job Description

Join Our Team!

The Administrative Operations team in the Oncology Department at St. Jude has a great opportunity for an Administrative Coordinator to work for a superb team supporting the department's dynamic divisions. We are looking for someone with a strong administration background and excellent organizational skills. In addition, you will assist with mentoring junior administrative support team members.

When you work at St. Jude, you’ll join a highly collaborative work culture that inspires you every day to be your best. With opportunities for learning and growth, you can shape a career path that is right for you while also enjoying all the benefits and stability of working for a world-class institution. This includes work-life balance with generous paid time-off and on-campus conveniences that make life a little easier. Join us and you’ll quickly see why our employees consistently rank St. Jude on Glassdoor as a “Best Place to Work.”   

Ignite your administrative journey and apply today!

Responsibilities

• Manage day-to-day administrative operations as the primary point of contact for faculty members within the Leukemia/Lymphoma Division, including office supply management, calendar coordination, email and telephone communications, vendor contract tracking and maintenance, mail distribution, event planning and coordination, badging and visitor management, and collaboration with internal teams on financial systems and related processes.

• Coordinate and serve as a liaison with internal teams and external vendors to accomplish departmental goals, facilitate project completion, support faculty and administrative initiatives, and ensure effective communication and collaboration across stakeholders.

• Track budget, create variance reports and analysis for own department, while working with departmental managers.

• Create a filing system, develop standard reports, maintain databases and spreadsheets to provide accurate and timely information, while protecting confidential data.

• Support senior faculty members and multiple leaders in managing communications, general administrative responsibilities, including updating and maintaining faculty curricula vitae (CVs), ORCID profiles, and required biosketches, as well as managing publication and citation alerts in PubMed and Web of Science.

• Support recruitment process by developing and coordinating itineraries for departmental visitors or new recruits including senior members.

• Contribute to the creation and preparation of documents, including presentations, manuscripts, grant proposals, reports, and other professional materials.

• Maintains regular and predictable attendance.

Minimum Education and/or Training:

• High school diploma/GED required.

• Bachelor's degree preferred.

Minimum Experience:

• Minimum Requirement: 6+ years experience in administration or related area.

• Experience Exception: Bachelor's degree and 2+ years experience in administration or related area.

• Experience in event coordination and vendor management.

• Experience in managing communication with variety of stakeholders with tact and sensitivity.

• Experience managing documentation, generating reports and doing simple analysis.

• Substantial experience working with office technologies including Microsoft Office (Word/ Excel/PowerPoint point etc.).

Compensation

In recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $26.00 - $45.50 per hour for the role of Administrative Coordinator- Oncology.

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No Search Firms

St. Jude Children's Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at St. Jude via email, the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St. Jude.