Administrative Coordinator, Late Development Oncology

Introduction to role

Are you energized by orchestrating complex priorities so leaders and scientists can accelerate new treatments for patients? Do you excel at simplifying complexity,anticipatingneedsand connecting fast-moving teams?

Based on site in Gaithersburg, MD, you will enable senior leaders and project teams focused on advancing cancer medicines to concentrate on what matters most.By driving clarity, pacing work and applying modern digital and AI-enabled tools, you will remove friction from daily operations and help critical milestones land on time for patients who are waiting.

You will join a global community of administrative professionals who share best practices and raise the bar for how we work. Expect a dynamic, collaborative environment where decisive action, crispcommunicationand a growth mindset have real impact.

Accountabilities

• Executive Support: Provide high-quality 1:1 support at an executive level, including sophisticated and complex calendar management, domestic and international travel, and expense management to maximize leaders’ time for decision-making and scientific progress.

• Priority Navigation: Proactively resolve scheduling conflicts and shifting priorities, ensuring the right conversations happen at the right time to keep delivery on track.

• Stakeholder Communication:Facilitateclear,timelycommunications between leaders and internal and external stakeholders so decisions and actions flow without delay.

• Meeting and Event Delivery: Leadlogisticsand preparation for internal and external meetings and team engagements, including agendas, materials, minutes,actionsand follow-up, for both virtual and in-person formats.

• Project Logistics: Manage team calendars, room bookings, action logs, forwardagendasand distribution lists tomaintainalignment across complex workstreams.

• Information Management: Structure andmaintainaccessible team repositories (e.g., SharePoint/Teams) for minutes, presentations and key documents; contribute to training and process improvements that improve findability and compliance.

• Digital Efficiency and Automation: Use digital and AI-enabled tools for scheduling, documentpreparationand summarization to streamline routine activities and boost team productivity.

• Specialist Project Support: Provide tailored administrative support to leaders and departments, adapting quickly to unique project needs and timelines.

• Team Engagement and Site Contributions: Coordinate initiatives that strengthen engagement and wellbeing; support site events, communications and local activities that build community and momentum.

• Community and Capability Building:Participatein knowledge-sharing,onboardingand training across the global administrative community; share best practices, informally coachpeersand contribute to continuous improvement and inclusive, high-performing ways of working.

Essential Skills/Experience

• High school diploma with5+ years of experience in an administrative or coordination role, with a strongtrack recordof supporting senior and executive-level leaders and their complex projects,teamsand priorities.

• Advancedproficiencyin Microsoft 365, including extensive calendar management in Outlook and strong skills in using productivity and collaboration tools to manage information and data.

• Demonstratedproficiencywith virtual meeting technologies, information management tools (such as SharePoint/Teams)and other productivity platforms; comfortable adopting new digital and AI-enabled tools.

• Prior experience supporting multiple functional leaders or stakeholders with different priorities.

• Excellent verbal and written communication skills.

• High levelof professionalism and business acumen, with the ability to handle highly confidential information with discretion.

• Proactive approach with the ability to manage and prioritize multiple requests simultaneously and effectively.

• Strong attention to detail and a consistenttrack recordof delivering high-quality work.

• Strong organizational, forward-planningand stakeholder-management skills.

• Strong relationship-building skills, with the ability to develop networks across the organization and with external partners.

• Proven ability to handle and resolve issues quickly and efficiently, with flexibility to adapt to changing situations.

• Experience working effectively in a global environment and balancing competing priorities across time zones.

• Ability to work autonomously while also collaborating effectively as part of a broader administrative support team.

• Able todemonstratetact, persuasion and negotiation skills andmaintainconfidentiality with stakeholders at all levels.

Desirable Skills/Experience

• Bachelor’sdegreeispreferred.

• Customer focus: dedicated to meeting the expectations and requirements of internal and external stakeholders.

• Process management: able to refine and simplify processes; organize people and activities effectively;identifyopportunities for integration and efficiency; and make best use of available resources.

• Time management: uses time effectively, prioritizes competing deadlines, and focuses on business-critical tasks while managing a broad range of activities.

• Written communication: able to write clearly and succinctly in a variety of formats and styles, tailoring messages to the audience.

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work atpaceand challenge perceptions.That'swhy we work, on average, a minimum of three days per week from the office. But thatdoesn'tmeanwe'renot flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

Why AstraZeneca

Here, ideas move from labs to patients through close collaboration across disciplines and borders. You will work with diverse experts—from clinicians to data scientists—supported by modern tools and a culture that values kindness alongside ambition,curiosityand accountability. We bridge industry and academia through deep partnerships, giving you broad exposure and a clear line of sight from your coordination to milestones that matter for people with cancer. With investment in technology and in people, you will develop your craft, influence how work getsdoneand be part of a community that learns fast and delivers with purpose.If you are ready to turnexceptionalorganization intomeasurableimpact for patients, take your next step with us today.