Job Description

Job TitleAdministrative Coordinator II - Veterinary Teaching Hospital

Agency

Texas A&M University

Department

Vet Med-Teaching Hospital

Proposed Minimum SalaryCommensurate

Job LocationCollege Station, Texas

Job TypeStaff

Job Description

Glimpse of the Job

If you thrive in a fast-paced environment where organization, communication, and problem-solving are essential, this role offers an opportunity to serve as a key administrative partner within a leading veterinary teaching hospital. You'll provide high-level support to hospital leadership, coordinate critical administrative operations, manage stakeholder communications, and help ensure the Veterinary Medical Teaching Hospital (VMTH) runs efficiently every day. From overseeing office operations and special projects to supporting strategic initiatives and external partnerships, your work will have a direct impact on hospital success and service excellence.

Opportunities to Contribute

• Provide Exceptional Administrative and Leadership Support: Serve as a key resource to VMTH leadership by managing administrative operations, preparing and reviewing documents, coordinating communications, supporting policy and procedure development, monitoring project timelines, conducting research, and ensuring confidential information is handled with professionalism and discretion.
• Coordinate Schedules, Events, and Operational Activities: Manage complex calendars, organize meetings and training events, coordinate interviews, accreditation and certification activities, oversee student orientation logistics, arrange travel, and facilitate communication between hospital leadership and departments to ensure efficient operations.
• Support Business Operations, Reporting, and Team Success: Assist with purchasing, budget documentation, records management, correspondence, presentations, and administrative reporting while overseeing office resources, communicating organizational updates, supervising administrative staff, and promoting consistent, efficient administrative practices across the hospital.

Minimum Required Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Three years of experience in office administration.

The ideal candidate will also possess

• Experience working at an institute of Higher Education
• or a veterinary/medical environment
• Knowledge of veterinary terminology
• Proficiency with word processing, spreadsheets, database, and presentation software.
• Good Management Skills
• Strong Communication Skills

What you need to know

Salary: $50,000-$55,000/year and will be commensurate based on the selected hire’s education and experience.

Schedule: This full-time role has a typical schedule of Monday through Friday, 8am to 5pm.

Location: Onsite in College Station, TX

Please note: Persons in this position are considered essential when the University declares an emergency, campus closure, class cancellations, etc., and are therefore required to report to work and remain on duty unless/until relieved by the direct supervisor.

What you need to do

Apply! A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Responsibilities

Administrative Support Coordination

• Provides high-level administrative support for the VMTH administrative office, including drafting and managing correspondence and communications, scheduling appointments and managing calendar.
• Provides administrative support for hospital initiatives
• Serves as a backup for administrative support to the Hospital Board of Directors
• Monitors office procedures and ensures adherence to office protocols.
• Coordinates travel arrangements and prepares itineraries.
• Plans and coordinates meetings, seminars, and other special events.
• Makes recommendations for process improvements or administrative changes.
• Reviews and signs documents for supervisor.
• Attends meetings or committees on behalf of supervisor as needed at the Veterinary Teaching Hospital.

Communication and Stakeholder Engagement

• Serves as a primary point of contact for the VMTH for departments.
• Serves as a primary point of contact for VMTH leadership, centralized units, and University services to ensure Associate Dean and Hospital Administrators are receiving the support needed.
• Serves as the primary point of contact for the Blinn Veterinary Technician Program.
• Serves as the departmental parking representative
• Analyzes incoming inquiries and provides proper instructions for resolution

Special Projects and Reporting

• Performs special analyses and project summaries.
• Prepares and reviews operational and special reports.
• Assists in the development of Hospital-level guidelines and protocols.
• Serves as the award coordinator for the VMTH.

Management

• Manages the administrative office to ensure effective telephone, email and mail communication are sent and received both internally and externally
• Oversees and manages the front desk and conference room areas of the VMTH Administration office.
• Coordinates the maintenance of office supplies and equipment.
• Supervises, trains, and evaluates the work of student workers

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

The Veterinary Medical Teaching Hospital (VMTH) includes the Small Animal Hospital and the Large Animal Hospital, both of which are dedicated to the total well-being and care of a pet throughout its lifetime. We work with great people, great clinicians, and great educators with a passion for animals and educating others that allows us to provide total care for animal patients while helping to train the next generation of veterinarians.

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.