Job Description

Job TitleAdministrative Coordinator I

Agency

Texas A&M University

Department

Center for Executive Development

Proposed Minimum Salary$3,750.00 monthly

Job LocationCollege Station, Texas

Job TypeStaff

Job Description

What We Want

The Center for Executive Development (CED) at Mays Business School is seeking a highly organized, proactive, and service-oriented Administrative Coordinator who thrives in a fast-paced, collaborative environment. The ideal candidate is a skilled relationship builder who can seamlessly manage administrative operations, coordinate meetings and events, maintain office processes, and support executive staff while keeping multiple priorities on track. We are looking for someone who takes initiative, anticipates needs, and brings strong attention to detail in managing calendars, records, compliance requirements, and logistical arrangements. Success in this role requires excellent communication skills, sound judgment, and a commitment to delivering exceptional support to internal and external stakeholders. The Administrative Coordinator will also play a key role in maintaining efficient office procedures, supporting technology and assessment platforms, and assisting with the training and onboarding of student workers and support staff. Most importantly, this individual will contribute to a professional, welcoming, and highly effective environment that supports CED's mission and impact.

What You Need to Know

Salary: $45,000/annually.

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Qualifications

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of experience in office administration.

Preferred Qualifications

• Experience with Adobe Express.
• Experience with Microsoft Excel, Word, Teams, Power Point.
• Experience working with students.
• Supervisory or Team Lead experience.
• Attention to detail.

Knowledge, Skills, and Abilities

• Ability to effectively communicate both orally and in writing.
• Strong interpersonal and organizational skills.
• Working knowledge of office software and instructional programs.
• Ability to positively and professionally interact with clients and staff, groups of various sizes.
• Ability to multitask and work cooperatively with others.

Essential Duties/Tasks

Administrative Operations Management

• Oversees planning and execution of administrative operations.
• Maintains daily office calendar and appointment monitoring.
• Reviews and monitors project and program timelines and proactively identifies issues.
• Coordinates office records retention and maintains reference materials.
• Coordinates inventory and maintenance of office supplies and equipment.
• Researches and responds to inquiries about office procedures and processes.
• Coordinates logistical arrangements for travel, meetings, and events/programs
• Develops and maintains administrative office procedures.
• Reviews and signs documents for supervisors.
• Serves as primary or backup administrative support to assigned functional areas.

Support and Coordination

• Provides administrative support for executive staff and various team members.
• Coordinates meetings, conferences, and special events
• Ensures compliance with office policies and procedures.
• Assists with content and maintenance of office website.
• Provides support for assessment platforms.
• Coordinates logistical arrangements for staff events and meetings.

Compliance and Policy Oversight

• Monitors compliance with office policies and procedures.
• Analyzes requirements for projects or initiatives.
• Provides technical information regarding administrative procedures.
• Assists in establishing procedures to ensure compliance with regulations.

Staff & Student Training

• Assists with training student workers and support staff.
• Assists in the development of processes for student onboarding.

Who We Are

The Center for Executive Development (CED) at Mays Business School strives to provide fully custom executive education programs that cultivate ethical leaders. Embodying the Texas A&M traditions of excellence, integrity, leadership, loyalty, respect and selfless service, the staff at the CED welcomes the on-going dialog with clients in order to develop a tailored set of executive courses to meet their objectives. It is the CED’s mission to educate and empower transformational leaders for a global society.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.