Job Description

Administrative Coordinator I

Agency

Texas A&M University

Department

Texas Real Estate Research Center

$3,750.00 monthly

College Station, Texas

Staff

What We Want

We are seeking a highly organized and proactive Administrative Coordinator I who excels at managing complex administrative operations and supporting a fast-paced office environment. The ideal candidate is a detail-oriented professional with strong time management and communication skills, capable of exercising sound judgment and maintaining confidentiality while coordinating calendars, meetings, and departmental workflows. This individual demonstrates initiative, anticipates needs, and effectively balances multiple priorities, while providing excellent customer service to internal teams and external stakeholders. A collaborative team player with a professional presence, the successful candidate will contribute to efficient day-to-day operations, ensure compliance with policies and procedures, and support continuous process improvement across the department.

What You Need to Know

Salary $45,000/annually

Cover Letter/Resume: A cover letter and resume are strongly recommended.

Qualifications

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Two years of experience in office administration.

Preferred Qualifications:

• Experience with TAMU software AggieBuy, Emburse and Laserfiche.

Knowledge, Skills, and Abilities:

• Proficient in Microsoft Office applications (Outlook, Word, Excel, Power Point) and general office software.

• Strong time management and organizational skills to prioritize tasks and manage multiple responsibilities.

• Strong interpersonal skills.

• Excellent verbal and written communication skills, with the ability to maintain a professional tone.

• Ability to work with sensitive information and maintain confidentiality.

• Ability to anticipate needs and solve problems.

• Ability to multitask and work cooperatively with others.

• Ability to effectively interact with high-level guests in a forward-facing role.

Essential Duties/Tasks

Administrative Operations Management

• Oversees planning and execution of administrative operations.

• Maintains daily office calendar and appointment monitoring.

• Reviews and monitors project and program timelines and proactively identifies issues.

• Coordinates office records retention and maintains reference materials.

• Coordinates inventory of office supplies and equipment maintenance.

• Maintains office, kitchen, and common areas to ensure cleanliness, organization, and adequate supplies.

• Performs daily opening and closing procedures to ensure proper setup and shutdown of office spaces.

• Researches and responds to inquiries about office procedures and processes.

• Develops and maintains administrative office procedures.

• Serves as primary or backup administrative support to assigned functional areas.

Support and Coordination

• Provides administrative support for executive staff and various team members.

• Coordinates meetings, conferences, and special events.

• Coordinates logistical arrangements for travel, meetings, and events.

• Compiles and distributes candidate itineraries and schedules for interviews.

• Assists with content and maintenance of office website.

• Serves as the first point of contact for visitors, phone calls, and general inquiries.

• Coordinates internal meetings and events, including scheduling spaces and logistics, and provides support for external meetings and conferences as needed.

Departmental Operations Support

• Manages mail services, including package pickup, delivery coordination, and quarterly distribution of the Center’s magazine to TAMU offices.

• Serves as the primary contact for facility-related needs, including door access/security systems and maintenance requests.

• Manages department parking permits and recycling efforts.

• Assists with employee onboarding and offboarding, including workspace preparation.

• Supports departmental operations, including briefing materials, file maintenance, purchasing, payments, deposits, travel coordination, and expense reporting.

• Runs local business errands as needed.

• Performs other duties as assigned to support efficient departmental operations.

Compliance and Policy Oversight

• Monitors compliance with office policies and procedures.

• Analyzes requirements for projects or initiatives.

• Provides technical information regarding administrative procedures.

• Assists in establishing procedures to ensure compliance with regulations.

Staff Training and Supervision

• May supervise and train student workers and support staff.

• Assists in the development of processes for student onboarding.

Who We Are

The Texas Real Estate Research Center was founded in 1971 by an act of the Texas Legislature. The Center’s enabling legislation defines a broad mandate to “conduct studies in all areas related directly or indirectly to real estate and/or urban or rural economics.” In addition to research programs in residential, commercial, and rural land economics, the Center maintains administrative, data, and communications teams to support its research agenda. Please learn more at www.trerc.tamu.edu

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.