CLASS TITLE: ADMINISTRATIVE COORDINATOR
GENERAL DESCRIPTION OF CLASS
The purpose of the class is to manage the daily activities of the Solicitor’s Office records unit, coordinating the accurate and timely data entry of all office and case records; to provide user training and support, and to perform a variety of related administrative, technical and clerical work as assigned. The class works within a general outline of work to be performed, and develops work methods and sequences under general supervision.
The tasks listed below are those that represent the majority of the time spent working in this class. Management may assign additional tasks related to the type of work of the class as necessary.
Assists in the management of the Solicitor’s Office records unit, ensuring the accurate and timely data entry of all office and case records.
Enters general office records and case records and information into computer system.
Directs the preparation of computer-generated reports for audits and statistical reports; prepares computer-generated reports for attorneys as requested.
Schedules and coordinates the preliminary hearing schedule.
Receives and responds to requests for records and information; provides information in accordance with department policies and procedures, and Freedom of Information Act guidelines.
Assists Data Entry Analyst in maintaining the information technology systems used by the Solicitor’s Office as necessary. Provides assistance to the Data Entry Analyst in system user training.
Performs general administrative / clerical work as required, including but not limited to preparing reports and correspondence, copying and filing documents, entering and retrieving computer data, ordering supplies, sending and receiving faxes, answering the telephone, maintaining logs and lists, etc.
Attends training, conferences, workshops, meetings, etc., to maintain and enhance job knowledge and skills; stays abreast of changing and emerging technologies, trends and legislation that may affect assigned operations.
All other duties as assigned.
VOCATIONAL/EDUCATIONAL PREPARATION
Requires high school diploma or GED equivalent supplemented by formal training, special courses or self-education that is equivalent to satisfactory completion of one year of college education or specialized advanced training in secretarial science, office administration or a closely related field.
SPECIAL CERTIFICATIONS AND LICENSES
Must possess a valid state driver’s license.
EXPERIENCE REQUIREMENTS
Requires two years of experience.
Compensation Range: $21.70 - $34.69
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