Job Description

Posting number: 228329

Department: Northwestern State University

Job classification: ADMINISTRATIVE COORDINATOR 4

Posting type: Open

Categories: Administration, Clerical & Data Entry

Summary

Northwestern State University of Louisiana is currently seeking qualified applicants for the position of Administrative Coordinator 4 for the Louisiana Folklife Center (LFC).

The mission of the Louisiana Folklife Center (LFC) is to identify, document, and present Louisiana’s cultural and folk traditions and to provide public access to this material. The LFC produces the Louisiana Studies Conference, the Natchitoches-NSU Folk Festival, and various other public events, as well as sponsors the NSU Louisiana High School Essay Contest, trains graduate students, and produces the Louisiana Folklife Journal. The administrative coordinator assists the Director of the LFC in producing these and other public events. The coordinator works with NSU Business Affairs and other university offices, as well as outside agencies, contractors, grantors, patrons, vendors, and volunteers associated with LFC events and activities. The coordinator supervises LFC student workers.

An ideal candidate should possess the following competencies:

Accepting Direction: The ability to be open and willing to follow guidance or instructions.

Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Examples of duties

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Supplemental information

Job Duties:

• Manage the daily operations and activities of the undergraduate student workers, including assignment and supervision duties, preparation of timesheets, coordination of required annual training, and monitoring compliance with departmental procedures.
• Serve as the primary departmental liaison with internal departments, customers, vendors, and external agencies, facilitating effective communication and ensuring timely resolution of inquiries and administrative matters.
• Provide administrative support to the Director, including managing schedules and appointments, coordinating travel arrangements and documentation, communicating directives on the Director’s behalf, and handling administrative functions to improve operational efficiency.
• Foster a collaborative and inclusive work environment by building positive working relationships, demonstrating professionalism, and respecting and valuing individual differences and diverse perspectives.

Position-Specific Details:

• Appointment type: Full-time, Probationary or Promotional
• Work schedule: Monday to Thursday: 7:00 AM – 4:30 PM OR 7:00 AM – 5:00 PM, Friday: 8:00 AM – 12:00 PM
• Work location: Louisiana Folklife Center, Kyser Hall 213

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Notice of Non-Discrimination

(Full Disclosure)

Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

All complaints or inquiries related to Title IX should be directed to the Director of Title IX Compliance and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union, or email tix@nsula.edu.

In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and noticed that the ADA Coordinator for Northwestern State University for facilities is the Director of University Affairs, Jennifer Kelly (318-357-4300), located in Room 128 Caspari Hall or email andersonje@nsula.edu. For student academic services, contact the Director of Access and Disability Support, Crissey Smith (318-357-5460), located in Room 111 Watson Memorial Library or email smithcr@nsula.edu. For faculty/staff accommodations and services, contact the Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111, Caspari Hall, or email ramirezv@nsula.edu.

Contact Information:

Antigone Speed, HR Specialist

speeda@nsula.edu

Northwestern State University

Institutional Effectiveness & Human Resources